University Policies

Academic Policies

Academic Honesty and other academic-related policies and procedures can be found in the Academic Catalog at http://www.quincy.edu/ academics/academic-catalog. Students who violate this policy will be referred to the Vice President of Student Development.

Alcohol and Drugs

In accordance with the Drug-Free Schools and Communities Act of 1989 (Public Law 101-226), Quincy University maintains policies regarding the use of alcohol and drugs, requiring compliance with all local, state, and federal laws. Quincy University offers alcohol and drug education and resources. 

Compliance and Awareness: All members of the Quincy University community are expected to be aware of and comply with the university’s Alcohol and Drug Policies. Ignorance of these policies does not exempt individuals from disciplinary action.

Alcohol Policy

 Alcohol is defined as any traditional liquid alcoholic beverage or other alcoholic product, including powdered alcohol, intended for human consumption. The following actions violate the University Alcohol Policy:

• Playing drinking games on campus, with or without alcohol, or engaging in behavior promoting overconsumption of alcohol.
• Displaying negative behaviors associated with alcohol consumption (e.g., vomiting, unsteadiness, slurred speech) regardless of age.
• Kegs are prohibited on campus unless authorized for Chartwells catered events and approved by another authorized vendor.
• This handbook outlines specific policies regarding alcohol in on-campus housing and University events. Students cannot have alcohol in their residential space if everyone in their space is not 21 years or older.

Other Drugs

Quincy University strictly adheres to federal and state laws governing controlled substances. The University reserves the right to report any information pertaining to the sale, exchange, or transfer of drugs to public officials for prosecution. The following actions are prohibited:

• Unlawful manufacture, distribution, dispensation, possession, or use of controlled substances or illegal drugs.
• Selling or distributing any controlled substance.
• Possession or use of drug paraphernalia.
• Use of performance-enhancing drugs or medications (e.g., painkillers, steroids) not prescribed by a licensed physician.

Marijuana

Quincy University prohibits the possession, use, distribution, cultivation, or sale of marijuana on university property, including all residential facilities, regardless of state legalization status.

Policy Details:

• The use, possession, cultivation, distribution, or sale of marijuana, whether for recreational or medical purposes, is strictly prohibited on Quincy University premises. This prohibition applies to all students and their visitors.
• Quincy University adheres to federal law, which classifies marijuana as a Schedule I controlled substance. Despite state-level legalization in some areas, federal law supersedes state law on university property.
• Violations of the marijuana policy may result in disciplinary action in accordance with university policies, up to and including suspension or expulsion for students.
• The use of marijuana can impair judgment, coordination, and cognitive function, which may pose risks to individual health and safety as well as the well-being of the university community.
• Students who require medical marijuana for documented medical conditions may not possess or use marijuana on university grounds. 
• Quincy University provides educational resources and support services for students regarding the risks associated with marijuana use and available counseling services for substance use issues.
• The university reserves the right to report violations of marijuana laws to appropriate law enforcement authorities when deemed necessary for the safety and well-being of the university community.

Alcohol Use at University Events

To promote responsibility and moderation, the University has policies governing alcohol use at designated events sponsored by the University, its representatives, or organizations, whether on or off campus. An “event” is any activity registered through the Office of Student Development or sponsored by the University.

Event sponsors and organization officers are responsible for event conduct. Off-campus events sponsored by University representatives must comply with federal, state, and local laws and University policy.

Any on-campus activity involving alcohol and student participation requires written approval from the Vice President of Student Development via the Office of Student Development’s Permission to Serve Alcohol form. Alcohol may only be served in approved areas and to legal-age community members as per state law.

Guidelines for serving alcohol at University events include:

• Ensuring underage individuals are not served alcohol.
• Designating controlled areas for legal-age consumption.
• Monitoring to prevent underage drinking.
• Prohibiting free distribution of alcohol.
• Limiting alcohol service times.
• Offering non-alcoholic beverages and non-salted food throughout the event.
• Ensuring adequate supplies last for the duration.
• Prohibiting contests or games promoting alcohol consumption.
• Suspending alcohol service 30 minutes before the event ends.
• Prohibiting entry of intoxicated individuals, with follow-up discussions and referrals by organizational advisors.
• Requiring advance approval of a security plan by the Office of Student Development for alcohol-served events.

American with Disabilities Act of 1990 and Rights of Students with Disabilities under Section 504 of the Rehabilitation Act of 1973

Quincy University complies with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990 and its 2008 Amendments. These acts identify that ” … no otherwise qualified handicapped individual … shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance (29 USC Sect. 706).” Regulations implementing Section 504 and ADA establish standards for employment practice, accessibility of facilities, and education programs with which institutions receiving federal funds must comply (34 CFR Part 104).

In accordance with these regulations, a qualified person with a disability who meets the academic and technical standards required to enroll in and participate in the Quincy University program shall be provided an equal opportunity to obtain a degree in the most integrated setting appropriate to that person’s needs. Quincy University makes reasonable accommodations to meet the needs of students with disabling conditions.

The Vice President of Student Development / Dean of Students coordinates the provision of accommodations for students with disabilities in compliance with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and its 2008 Amendments, and their implementing regulations. Questions concerning the College’s Policy should be directed to the Vice President of Student Development/Dean of Students. The office is located in Francis Hall, suite 121.

All academic, medical, and housing accommodations requested are developed with each student and are reasonable and specific based on current documentation from an appropriate qualified professional. All accommodations are individualized, flexible, and confidential based on the nature of the disability and the academic environment. Students will meet with the Vice President every semester to request academic accommodations and as needed for medical and/or housing.

Animal Policy: Service Animal, Assistance Animal and Pet Policy

Quincy University is committed to creating a diverse, welcoming, and equitable campus that recognizes the important partnership between an individual with a disability and their service animal. Approval for an emotional support animal or service animal must be granted, and the applicable paperwork must be completed and filed before the animal can come on campus.

Access rights afforded to users of service animals come with the responsibility of the individual with a disability to ensure compliance with all requirements of this policy. The individual assumes full personal liability for any damage to property or persons caused by their service animal. QU shall not be responsible for any harm to a service animal while on campus, including but not limited to injury to the animal caused by pest management or lawn care products.

The definition of a service animal (28 CFR Part 35.04) is:

• A service animal is a dog individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.
• With the possible exception of miniature horses, other animals, whether wild or domestic, trained or untrained, are not service animals.
• The work or tasks performed by a service animal must be directly related to the individual’s disability. Examples of work or tasks include, but are not limited to:
  • assisting individuals who are blind or have low vision with navigation and other tasks,
  • alerting individuals who are deaf or hard of hearing to the presence of people or sounds,
  • providing non-violent protection or rescue work,
  • pulling a wheelchair,
  • assisting an individual during a seizure,
  • alerting individuals to the presence of allergens,
  • retrieving items such as medicine or the telephone,
  • providing physical support and assistance with balance and stability to individuals with mobility disabilities,
  • helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors.

Animals not covered under the service animal definition can be asked to leave a QU program or facility. [Note: emotional support/therapeutic animals not within the service animal definition may be entitled to reside in QU housing as an appropriate accommodation under the Fair Housing Act as determined on a case-by-case basis].

Determining if a dog meets the definition of a service animal (28 CFR Part 35.136(f))

• If it is not readily apparent that the animal has been trained to perform work or a task for a person with a disability, the ADA allows two inquiries; please be discreet and non-threatening
  • QU may ask if the animal is required because of a disability.
  • QU may ask what work or task the animal has been trained to perform.
• QU may not ask about the nature or extent of a person’s disability.
• QU may not ask for proof that the animal is certified, trained or licensed as a service animal.

The behaviors expected of a service animal and individual with a disability

• The animal will remain under the individual’s control and perform the required behavior.
• The animal will respond to the individual’s commands, cues, and corrections (voice command, hand signal, laser light, sound cue, and behavioral cues).
• The animal will not initiate interaction with other animals or people unless released by the individual.
• The animal will maintain a controlled position, in appropriate proximity and position to the individual, on cue by the individual and/or as appropriate to the behavior.
• The animal should not bark, howl, whine, growl, snarl, or display bared teeth or gums (unless panting). These behaviors may be considered a direct threat. Note that some alert dogs are trained to bark to get their individual’s attention.
• The individual’s commands and/or cues are given in a manner that is understood and consistently responded to by the dog and in a manner appropriate for a public setting.
• The individual is responsible for the dog’s care and supervision, including anticipating the dog’s need to relieve itself, cleaning up after the animal, and maintaining the dog’s grooming, health, and local license.

Exclusion of service animals

(DOJ, Title II, Amended Regulation, 28 CFR Part 35.136(b))

• A public entity may ask an individual with a disability to remove a service animal from the premises if:
  • The animal is out of control and the animal’s individual does not take effective action to control it, or
  • The animal is not housebroken.
  • The owner is not taking care of the animal.

Areas of Safety

Service Animals shall be permitted at and/or in QU facilities, in accordance with the ADA, CFR Part 35, subject to the following:

1. All requests for an individual with a disability to be accompanied by a service animal must be addressed in writing to the Vice President for Student Development at 1800 College Avenue, Quincy, IL 62301, and must contain required documentation of vaccinations. This written request must be delivered to the Vice President for Student Development’s office at least 10 business days prior to bringing the service animal to school or a school function.
2. Owners of a service dog must provide annual proof of the following vaccinations:
   DHLPPC (Distemper, Hepatitis, Leptospirosis, Paroinfluenza, Parvovirus, and Coronavirus), Bordetella, and Rabies.
3. Owners of service miniature horses must provide annual proof of the following vaccinations: Equine Infectious Anemia (Coggins Test), Rabies, Tetanus, Encephelomyelitis, Rhinoneumonitis, Influenza, and Strangles.
4. All service dogs must be spayed or neutered.
5. All service animals must be treated for, and kept free of, fleas and ticks.
6. All service animals must be kept clean and groomed to avoid shedding and dander.
7. Owners of service animals are liable for any harm or injury caused by the animal to other students, staff, visitors, and/or property.
8. The animal must be a dog or, in specific circumstances, a miniature horse. No other species of animal, whether wild or domestic, will be permitted in schools as a “service animal.”
9. The animal must be “required” for the individual with a disability.
10. The animal must be “individually trained” to do work or a task for the individual with a disability.
11. Removal of a Service Animal: A QU administrator may ask an individual with a disability or their parents or legal guardian to remove a service animal from a school building, a classroom, or from a school function if any one of the following circumstances occurs:
    1. The animal is out of control and the animal’s handler does not take effective action to control it.
    2. The animal is not housebroken.
    3. The animal’s presence would “fundamentally alter” the nature of the service, program, or activity.
12. A service animal must have a harness, leash, or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the service animal’s safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler’s control.
13. QU is not responsible for the care or supervision of a service animal, including walking the animal or responding to the animal’s need to relieve itself.
    1. QU is not responsible for providing a staff member to walk the service animal or to provide any other care or assistance to the animal.
    2. Students with service animals are expected to care for and supervise their animals. If a young child or a student with disabilities is unable to care for or supervise his service animal, the parent is responsible for providing care and supervision of the animal. Issues related to the care and supervision of service animals will be addressed on a case-by-case basis at the discretion of the building administrator.

Assistance Animal Policy

An Assistance animal provides emotional support, alleviating one or more identified symptoms or effects of an individual’s disability. It’s necessary to make sure that the Assistance Animal is needed for the student to use and enjoy University housing and fully engage as a student at QU.

Unlike a service animal, an Assistance Animal does not perform tasks related to activities of daily living for a person with a disability or accompany that person at all times. As a result, Assistance Animal(s) approved for the residential setting are prohibited in other buildings and are subject to restriction from any area with a no-pet policy.

Assistance Animal(s) can be a reasonable accommodation. Contact the Vice President of Student Development at the Office of Student Development (tracych@quincy.edu) to establish reasonable accommodations.

All students who wish to have a service animal must secure a letter from a health professional, such as an MD, OD, DO, or mental health provider. A healthcare-paid letter from a healthcare provider where the student lacks established care will not be sufficient. Established care means seeking healthcare from this provider for at least one calendar year. A letter from a website stating the animal is a service animal, assistance animal, or emotional support animal will not be sufficient. 

Students must recertify annually and must provide evidence that they have been in continued treatment since the last certification date.

The student must complete the care plan form each year for their animal, including copies of vaccination records and a plan on how the animal will be cared for when the student is available and when the student is not available.

Animals are NOT permitted in any building other than a student’s residence hall unless they are certified service animals.

Animals considered dangerous under Illinois state law are not permitted on campus. These include big cat species, wolves, jaguars, and poisonous, life-threatening reptiles.

Reasonableness Guidelines:

The University, in consultation with the student and other parties, as appropriate, may consider the criteria below in determining whether the presence of the Assistance Animal is reasonable in making housing assignments for students:

• Whether the animal poses (or has posed in the past) a direct threat to the individual or others;
• Whether the animal causes (or has caused) excessive damage to housing beyond reasonable wear and tear;
• Whether the size of the animal is too large for available assigned housing space;
• Whether the animal’s presence would force another individual from assigned housing (e.g. serious allergies);
• Whether the animal’s presence violates other residents’ right to peace enjoyment;
• Whether the animal is housebroken or is unable to live with others reasonably.

Applicable Procedures for Assistance Animal

To be allowed to have an Assistance Animal reside in campus housing, the student must complete these steps:

• Have a documented disability on file with the Office of Student Development
• File an Assistance Animal Request:
• Provide a letter from a physician and/or mental health professional verifying the Assistance Animal as a strategy of ongoing treatment and the connection between the disability and the need for the animal.
• Sign QU’s contractual agreement for an Assistance Animal.
• Provide an updated vaccination report from Assistance Animal’s veterinarian.
• Provide proof of liability insurance with liability limits of no less than $1,000,000 for bodily injury and property damage combined. Proof of liability insurance should be current and ongoing while the student attends Quincy University.

Once the Office of Student Development receives the request form and necessary documentation, QU will review them to confirm the need for the Assistance Animal and the appropriate accommodation for campus housing.

Pet Policy Program Rules, Requirements, and Restrictions

Please read this information to understand the rules, requirements, and restrictions of the Quincy University Pet Policy. When you turn in the registration form, you will be asked to verify your understanding and acceptance of this information.

All pets must be registered with the Office of Residence Life.  Pets must arrive on campus during the first two weeks of each semester; after the first two weeks, they will not be allowed to move onto campus.  

Allowed Pets

• Cats must be a minimum of six (6) months old and spayed/neutered. No exceptions will be made. They must be spayed/neutered, litter box trained, current on all vaccinations, including FVCRP, rabies, and FELV/FIV negative, and current on flea/tick preventatives. Cats must be crated when the student is not in the room.
• Dogs must be at least one (1) year old, spayed/neutered, and not larger than 50 pounds when fully grown. No exceptions will be made. They must be housebroken, spayed/neutered, current on all vaccinations, including DHLPPV, rabies, and Bordatella, heartworm tested, and current on flea/tick preventatives. Dogs must be crated when a student is not in the room.
• Rabbits, hamsters, rats, mice, gerbils, sugar gliders, guinea pigs, and lizards - must be kept in an aquarium or other appropriate housing when a student is not in the room.
• Birds - must be kept in a cage or other appropriate housing when a student is not in the room.
• Fish - may be kept in a wet aquarium, not to exceed 40 gallons.

Prohibited Pets

• The following dog breeds or any derivative/mixes thereof are prohibited:
  • Pit Bull
  • Rottweiler
  • German Shepherd
  • Chow
  • Akita
  • Wolf breeds
  • Any mix containing these listed above; or
  • Any aggressive breed or herding with the result of biting
• Snakes; and
• Spiders.

Pet or Assistance Animal Rules

• The Pet Owner assumes all responsibility for the pet’s actions regardless of circumstances.

• Pets may not be left on-campus unattended over any breaks.

• Quincy University ID Tags will be issued to all dogs or cats and must always be worn, along with a vet-issued Rabies Tag.

• All pets must wear collars with university tags provided. Tags will be given out each year, and the tag color will correspond with the building the student lives in.

• All pets must reside with the person they are registered to.

• All pets must be housebroken. Training pads are highly discouraged.

• All pets must always be on a leash while outside. Under no circumstances are pets allowed to run around outside unsupervised, including all athletic fields.

• No pets can be unsupervised outside the owner’s residence room.

• Pets are not allowed in residence hall bathrooms.

• Pet Owners are responsible for ensuring pets are cleaned up after.

• When left unattended in the room, all pets must be crated, caged, stationed, or in a terrarium/aquarium.

• No pet may exhibit any aggressive behavior towards humans or other pets. This is determined on a case-by-case basis.

• Owner negligence or mistreatment of a pet will not be tolerated. This will result in the pet being removed from university housing.

• Pets attacking other pets or humans will not be tolerated. The pet will be removed from the university.

• Failure to remove a pet from campus will result in a fine and/or action.

• Students must register their pets every year. Failure to register a pet will result in a $1000 fine.

• Pets (including fish in aquariums) are prohibited in academic buildings, the HFC, the Student Union (cafeteria and underneath the cafeteria), or the SSC.

• Pets are to be kept only in the pet owner’s room, not in common areas.

• Pets must be on a leash or in a carrier outside the owner’s room or when walking on campus property.

• Pets that are not registered are not allowed in the residence halls, and pet sitting for external pets is not allowed.

• When students leave their rooms, their pets must be crated. 

• One pet is allowed per student in the designated residence halls.

• Dogs must be groomed regularly, not in university bathrooms or University locker rooms.

Owner’s Responsibilities for an Animal

Students granted the accommodation of Assistance in University housing are subject to the following rules and expectations and any other University rules and regulations.

• The animal must not be unruly, disruptive, or a direct threat to the health and safety of others.

• The animal must always be under the owner’s control (harnessed, tethered, on a leash, or held by the student).

• The student must establish a care plan that discusses various concerns and issues, including the animal’s health, safety, and cleanliness.

• The student must follow all local and state laws regarding pet ownership.

• The animal is only permitted in the student’s room and must always be under the owner’s control. The animal is excluded from other areas, such as dining halls, Francis Hall, HFC/Pepsi Arena, Brenner Library, North Campus, Hawk’s Nest, or other areas prohibiting animals.

• The animal cannot be unattended during breaks and extended residence hall closures. Generally, the animal should also be gone when the student is gone for an extended period. During repairs to the residence, the student must either be present to manage the animal or make arrangements to have it removed during the repair period. Housing will notify the student of such repair schedules to determine what is necessary.

• The student is responsible for any damage(s) caused by the animal. The student is responsible for picking up their animal’s feces and cleaning up after any incident. A fine will be imposed if a student does not pick up their animal’s feces.

• As with Service Animals, the owner is responsible for the care and supervision of the animal, which includes toileting, grooming, feeding, and veterinary care. Housing/Res Life is not obligated to care for or supervise the animal. In addition, if the animal is out of control and the student cannot control/ manage it, or if it is not housebroken, the animal may be removed from University housing. However, dogs must be groomed regularly, not in University bathrooms or locker rooms. University showers, toilets, and laundry facilities should not be used to wash items with pet hair. Should students use university facilities to wash or groom their pet, there will be a fine. 

• The animal will be held to the same behavioral standards as residents (e.g., noise, disruption, destruction). The student will be held responsible for the animal’s behavior and subsequent consequences. If the student cannot control the animal’s behavior, the assistance animal may be removed and prohibited from university housing.

• The owner must abide by any applicable local or state ordinance, law, or regulation about licensing, vaccination, and other requirements for animals residing in housing. The University may require documentation demonstrating compliance with such rules.

• The animal must always be on a leash when outside the student’s personal living space.

• The student is responsible for any damage caused by the animal to University property or the property of others. The University has the right to bill the student’s account for unmet obligations. QU is held harmless for any damages that the animal causes to others.

• The student should request that others avoid petting or addressing his/her animal, feeding the animal, deliberately startling the animal, or separating or attempting to separate the student from the animal. To the greatest extent possible, the animal should not

  • Make contact with others or their personal belongings;

  • Display any behaviors or noises that are disruptive or aggressive to others; and

  • Block an aisle or passageway for fire and/or emergency egress.

• Quincy University ID Tags will be issued to all dogs or cats and must be worn at all times, along with a vet-issued Rabies Tag.

• All animals must be crated, caged, stationed, or in a terrarium/aquarium when left unattended in the room.

• No animal may exhibit any aggressive behavior towards humans or other animal. This is determined on a case-by-case basis.

• Owner negligence or mistreatment of an animal will not be tolerated. The animal will be removed from university housing.

• Animals attacking other pets or humans will not be tolerated. This will result in the pet being removed from the university.

• Students will need to register their pet every year. Not registering a pet will result in a $1000 fine.

• Pets not registered are prohibited in the residence halls; pet sitting for external pets is prohibited.

• When students leave their rooms, their pets must be crated.

• One pet is allowed per student in the designated residence halls (including foster pets and assistance animals).

• Dogs must be groomed regularly; however, they must not be in university bathrooms or locker rooms. University showers, bathrooms, and laundry facilities should not be used to wash items with pet hair.

• Animals should be spayed or neutered.

• The pet owner must provide the name, address, and phone number of an emergency contact person to assure immediate custody of the pet in the event of a severe illness or death of the pet owner.

• Resident understands that they are liable for damages caused by the pet, including injury to others and damage to personal property and the property of the Institution.

• Pets will not be allowed to disturb other residents’ health, safety, rights, comfort, or quiet enjoyment.

Noise

Students are responsible for ensuring that the pets they bring to Quincy University will not cause a lot of noise (e.g., barking, howling, chirping, etc.) that will disturb other residents and their pets. Noise violations may include the pet being heard outside the room during quiet hours or excessive noise during the day when respect hours are in effect. The student is responsible for ensuring that their pet is not violating quiet hours. Students with dogs may bring training devices such as shock or spray collars that will discourage their pets from creating unnecessary noise in the residence halls. Students are encouraged to purchase and try these training devices before bringing their pets to campus. Students with noisy pets will be given a two-week grace period at the beginning of the semester to adjust their pets to life in the residence halls. If, at the end of the two-week grace period, the pet is still disrupting the living community, the following steps will be taken:

• Verbal warning

• Written warning

• Removal of pet

Smells

To assist in eliminating odors, pet waste should be disposed of in the trash dumpster outside the building, not in the trashcans inside. The student is responsible for removing all fecal matter created by the animal on college property. The use of training pads for everyday use is highly discouraged. Failure to clean up after your pet after an accident or outside in the campus quad or in the pet walking area will result in the following:

• Warning

• $200.00 fine

• Removal of pet

Breeding

Owners are not permitted to breed any animal or small pet for sale, food, or other purposes.

Violations

Violations of these rules, requirements, and restrictions will be sent to the Quincy University Student Development Office.

Removal of an Assistance Animal or Pet

The University may require the Owner to remove the Assistance Animal or Pet from University housing if:

• The animal’s behavior is disruptive, threatening, aggressive, or not under control;

• The animal poses a direct threat to the health or safety of others;

• The animal causes substantial property damage to others, including University property;

• The owner does not comply with the Owner’s responsibilities set forth above; or

• The animal or its presence creates an unreasonable disturbance or interference with the University community.

If a request has been granted for an assistance animal or pet, the approval is applicable only for that specific animal and housing assignment. Requests for another animal or subsequent housing assignments must follow the same procedures, as outlined in this policy, and will be determined following the same guidelines.

Pet Registration

To have a pet at Quincy University, you must do the following.

To have a pet at Quincy University, you must follow these steps:

1. Review the Pet Policy: Before registering, familiarize yourself with Quincy University’s Pet Policy. Understand all rules and regulations regarding pet ownership on campus, including permissible pet types, housing restrictions, and behavioral guidelines.

2. Complete the Pet Program Registration Form: Start the registration process by filling out the Pet Program Registration Form. Provide accurate information about yourself and your pet, agreeing to comply with university pet policies.

3. Gather Required Documents:

   • Recent photo of your pet: Submit a clear photograph showing its face and distinctive markings.
   • Veterinary records: Provide up-to-date vaccination records, including rabies, distemper, and other required vaccines, demonstrating your pet’s good health and compliance with university standards.

4. Pay Pet Registration Fee: To cover administrative costs and maintain pet-friendly facilities, pay the annual registration fee before bringing your pet to campus:

   • Dogs or cats: $200 per pet annually (non-refundable).
   • Cage- or aquarium-dwelling pets (e.g., hamsters, rabbits, birds, lizards): $100 per pet annually (non-refundable).
   • Fish in small aquariums (not exceeding 40 gallons): No registration fee.

5. Submit Registration Documents: Upload all required documents, including the completed form, pet photo, and veterinary records, via the designated online portal or submission platform provided by the university.

6. Await Approval: After submitting documents and fees, await confirmation of your pet program registration from the Office of Student Development or designated department.

7. Attend Pet Orientation (if required): Attend any mandatory orientation sessions to review campus pet policies, safety guidelines, and available resources for responsible pet ownership.

8. Move-In with Your Pet: Upon approval, bring your pet to designated pet-friendly housing areas on campus as specified by the university.

9. Maintain Compliance: Throughout your pet’s stay, adhere to university pet policies, ensuring proper care, vaccination, and training to maintain a safe and respectful environment.

10. Renew Registration Annually: Each academic year, renew your pet’s registration and pay applicable fees to continue enjoying on-campus housing privileges.

By following these steps, students can successfully register their pets for on-campus housing at Quincy University while adhering to all policies and regulations.

Title XII Public Safety & Welfare Section 167D:8 II.

It is unlawful for any person to fit an animal with a collar, leash, vest, sign, or harness of the type which represents that the animal is a service animal, or service animal tag issued under RSA 466:8 or to request a service animal tag issued under RSA 466:8 if in fact said animal is not a service animal.

Bullying

Quincy University prohibits bullying in the campus community. Bullying is unacceptable in all working, learning, and service interactions.

A. Policy

Quincy values the well-being of its community members and recognizes that bullying on campus is unacceptable. Under this Policy, bullying is prohibited.

Bullying prohibited by this Policy may include, but is not limited to, unwarranted physical contact, sabotage of another person’s work, abuse of authority, abusive expression directed at another person that is outside the range of commonly accepted expressions of disagreement or critique or other conduct that is severe, pervasive or persistent in that it caused the Complainant substantial emotional distress and would cause a reasonable person in the same circumstances substantial emotional distress.

Bullying is not:

• One-time disagreements or incidents.

• Unintentional social mistakes and general non-targeted rude behavior.

• Offering constructive feedback, guidance, or advice about one’s conduct or performance.

• Expressing differences of opinion.

• Stern/blunt delivery of expectations, information or feedback.

• Reasonable action taken by an employer, supervisor, etc. relating to the management and direction of workers or students in the place of employment, classroom, or any program in which Quincy exercises substantial control. (i.e. managing performance, taking reasonable disciplinary actions, assigning work).

• Retaliation against employees making good faith reports as provided for in this policy, even where the concerns are ultimately unsubstantiated, is prohibited and should be taken into consideration as a factor in evaluating an employee’s performance, subject to university evaluation procedures.

• False reports of bullying that are found to have been made intentionally are also a violation of this policy and should be taken into consideration in evaluating the individual’s performance, subject to university evaluation procedures.

• Students impacted by bullying may also access support services from appropriate campus resources.

B. Definitions

• Bullying: The repeated mistreatment by words or actions that are intended to embarrass, humiliate, degrade, demean, intimidate, and/or threaten an individual or group.Behavior that foreseeably places bystanders or unintended targets at risk or in fear, or causes them to feel threatened or humiliated, is within the scope of this definition. Bullying can take a variety of forms and may include behaviors that are physical, verbal, nonverbal, direct or indirect, and may take place face-to-face, via written communications, or by electronic means. Some examples of bullying include, but are not limited to:
  • Shouting or yelling at, berating, ridiculing, or demeaning others;
  • Repeated name-calling and attacks on one’s character, using a person as an object of ridicule, using nicknames after being warned by the Complainant that the nickname is considered to be offensive, or spreading gossip and rumors about the person to others;
  • Mocking, ridiculing, punishing, or putting someone down in front of others, constant unwarranted criticism, or making offensive remarks regarding a person’s known intellectual or physical attributes;
  • Persistently interrupting a person or otherwise preventing a person’s legitimate attempts to speak;
  • Undermining or sabotaging the work performance of others by;
  • Withholding merited resources
  • Preventing an employee/student from performing their responsibilities, negatively impacting their work-life/academic-life and recognition and/or advancement
  • Treating an individual or group in an unequal manner, such as differing distribution of responsibilities, the application of divergent standards of workload/hours/acceptable conduct, blatant disregard for an employee or student’s position or stated job duties.
  • Spreading false or sensitive information about another that may interfere with that person’s ability to function or perform their duties within the scope outlined in B.2 of this Policy;
  • Deliberately excluding, isolating or marginalizing a person from normal workplace activities;
  • Tampering with a person’s personal effects or work equipment; damage to or destruction of a person’s work product, work area, including electronic devices, or personal property;
  • Punishments or negative consequences designed primarily to shame, exclude, and/or draw negative attention from others;
  • Violent behavior, such as pushing, shoving, kicking, poking, or tripping; assault or threat of physical assault; making threatening gestures toward a person or invading personal space after being asked by the Complainant to move or step away. Bullying that is physically violent may violate criminal law as well as other university policies.
  • Making threats, either explicit or implicit, to the security of a person’s job or position when not part of a legitimate process by the supervisor to set expectations or engage in progressive discipline as outlined by the University. This may include, but is not limited to, manipulating the workload of a person in a manner intended to cause that person to fail to perform legitimate functions.

• Educational Interference: Intentional actions or words that hinder students from achieving learning outcomes or create an unsafe learning environment.

• Retaliation: Adverse actions against an individual for filing, supporting, or providing information related to a bullying complaint, including intimidation or harassment.

• Witness: Individuals who observe incidents of bullying.

Business and Finance

Valid student ID cards are required for picking up student payroll checks and student refunds.  Any fines, charges, or statements for damages must be paid as soon as presented to the student. Students who have outstanding charges, fines, or any other financial obligations will not be permitted to register for classes for the following semester or may have their official transcript and or diploma held in whole or part until all past due student account balances have been paid.  For more information regarding student account policies please visit

https://www.quincy.edu/business-office-2/

Computer Policy and Use of Information Technology Resources

The use of information technology resources owned or operated by Quincy University is a privilege and imposes certain responsibilities and obligations. The privilege is subject to University policies, and local, county, state, and federal laws. University computers, as well as University technology resources, are intended for “business use” which specifically deals with advancing the business and mission of Quincy University.

Information technology resources are defined as all computer-related equipment, computer systems, software, network hardware, as well as all information contained therein owned or managed by Quincy University. As an employer and owner of the network and email system, the law gives the University broad rights to access and copy email and other information stored on University owned equipment. Computers, networks, and communications equipment owned by Quincy University are provided to support the educational mission of the institution. Users of these facilities must understand that such communications are not private. Networks are constantly monitored using both automated and manual procedures to preserve security and efficiency.

Similarly, University-owned computer systems are periodically reviewed and updated by technical support staff to maintain currency and performance standards.

Content Management: By having a University computer account or using any aspect of the University’s information technology resources the user understands that the University has a right to limit what Internet traffic may come into the University network and what internet traffic may go out. The user further understands that the University may monitor any Internet traffic on a University-owned system for violations of policy, performance issues, and any other issues that are deemed appropriate by the Director of Information Technology.

Guidelines: The following guidelines are provided to help define what a user may or may not do with information technology resources.

In making acceptable use of information technology resources, the USER MUST:

• Protect his/her University username and password from unauthorized use. The user is responsible for all activities on his/her account or that originate from his/her system.

• Access only information that is owned by his/her account, that is publicly available, or which the user has been given authorized access.

• Use legal versions of copyrighted software in compliance with vendor license requirements.

• Be considerate in the use of shared resources. The user must refrain from monopolizing systems, storing excessive amounts of data on University servers, printing excessively large documents, and all other issues that abuse University shared resources.

• Respect the privacy rights of others.

• Respect intellectual property rights (as reflected in licenses and copyrights).

• Understand and abide by the University’s Computer Policy.

In making acceptable use of information technology resources the user MUST NOT:

• Give another person his/her University computer account information.

• Access or view any pornography related material.

• Install games, plug-ins, chat programs, P2P, or any other non-business-related software on University systems. Install any software in the computer labs without authorization from Information Technology Services.

• Attempt to circumvent or subvert system or network security measures.

• Engage in any activity that is intentionally harmful to systems or to any information stored thereon, such as creating or propagating viruses, disrupting services, damaging files, or making unauthorized modifications to University data.

• Use a University system or a system connected to any portion of the University network for any illegal or criminal purpose.

• Use the University’s systems for commercial purposes.

• Download file-sharing programs.

• Make or use an illegal copy of copyrighted software, store such copies on University Systems, or transmit them over University networks.

• Use email or messaging services to harass or intimidate another person.

• Send unsolicited mass mailings.

• Use the University systems or networks for personal gain; for example, by selling access to your University account or to University systems or networks, or by performing work for profit with University resources in a manner not authorized by the University.

• Use the University systems or networks for purposes or material that would violate University Polices.

• Use the University systems or networks for purposes or material that would violate state or federal laws.

• Disclose any confidential data.

Passwords and User Accounts: In order to be granted the privilege of accessing University computers and its networks, the user will be assigned a unique username and password (known as a University computer account). Only staff, faculty, and current students are allowed to have a University computer account.

Authentication of this account is required at the time of access to the University computers and its networks.

The owner of the University Computer Account is accountable for its use. It is the owner’s responsibility to protect their account’s username and password as well as the integrity of accessible systems and confidentiality of accessible information.

The following password guidelines MUST be followed to have a University Computer Account; failure to do so will result in the forfeit of the account and use of University information technology resources.

• Password must be at least seven (7) characters long.

• Previously used passwords must not be used again.

• Words found in dictionaries should be avoided.

• Passwords must NEVER be displayed, printed, written down or otherwise recorded in an unsecured manner.

Usage Policy: The use of the University supplied data port is subject to all the above guidelines in this policy in addition to the guidelines below.

By connecting any computer to a data port in a University residence or attaching to the University wireless network, the user will be required to fulfill the requirements imposed by network management protocols necessary to protect users of the University network. These mandate that each computer connected to the network have current operating system security revisions installed (as specified by the respective vendors), and the relevant protections against propagating viruses are in place. Use of the Internet connection is restricted by firewalls and controls on bandwidth consumption which impose limits on certain types of activities, e.g. file sharing. The University reserves the right to prohibit any Internet traffic it believes is disruptive or violates University policies and ethical standards.

The conduct of any illegal activity via the University network is strictly prohibited. The convenience of sharing multimedia data files throughout a global community brings with it a particular responsibility for respecting intellectual property rights.

If a user’s system is discovered to have a virus or other security issues a connection may be quarantined or terminated until the problem is resolved.

Software Installation: Information Technology Services must approve all software installations on University owned systems. Users are prohibited from installing any non-business software on University owned systems. This includes games, chat programs, plug-ins, add-ons, and any other software that is considered non-business related. Information Technology Services and appropriate authority determine what software is non-business related.

Information Disclaimer: Quincy University disclaims any responsibility and/or warranties for information and materials residing on non-college systems available over publicly accessible networks. Such information or materials do not necessarily reflect the opinions or attitudes of the Quincy University community. Individuals using computer systems owned by Quincy University do so subject to applicable laws and University policies.

File Sharing: File sharing is the practice of distributing or providing access to copyrighted materials illegally. The Quincy University network may not be used to distribute or download illegal copies of copyrighted works and intellectual property of others. Students who allegedly violate this policy will be held accountable through the Student Accountability Process with the potential for further civil and criminal liabilities based on the severity of the violation.

Discrimination Policy

I. Introduction and Scope¹

These are the written policies and procedures for filing and processing complaints of prohibited discrimination, harassment (including non-Title IX sexual harassment), and retaliation at Quincy University. Quincy University is committed to creating and maintaining a community in which all persons who participate in its programs and activities can work together in an atmosphere free of all forms of discrimination, harassment, and retaliation. Every member of the Quincy University community should be aware that Quincy University strongly opposes discrimination, harassment, and retaliation in all forms and that such behavior is prohibited by both law and Quincy University policy. It is Quincy University’s intention to take whatever action may be necessary to prevent, correct, and, if necessary, discipline behavior that violates this policy.

This policy applies to all members of Quincy University’s community, including students, faculty, staff, independent contractors, and anyone else who participates in Quincy University’s programs and activities. The application of this policy extends to Quincy University programs and activities both on and off-campus, including overseas programs. Individuals who violate this policy are subject to discipline up to and including discharge, expulsion, suspension, and other appropriate sanction or action.

II. Policy Prohibiting Discrimination²³

It is the policy of Quincy University to prohibit discrimination in its educational services, classes, and programs without regard to national origin, religion, age, sex (including pregnancy), gender (including gender identity and expression), race, color, ancestry, sexual orientation, marital status, registered domestic partner status, genetic information, veteran status, disability or any other characteristic protected by applicable law. This policy also prohibits discrimination based on the perception that an individual has one or more of the foregoing protected characteristics or an individual’s association with a person or group with one or more actual or perceived protected characteristics.

It is the policy of Quincy University to provide equal employment opportunities to all applicants and employees regardless of race, religion, color, national origin, ancestry, physical, or mental disability, medical condition, marital status, registered domestic partner status, sex, gender (including gender identity and expression), age, genetic history, sexual orientation, military or veteran status, or any other characteristic protected by local, state, or federal law. This policy also prohibits discrimination based on the perception that an individual has one or more of the foregoing protected characteristics or an individual’s association with a person or group with one or more actual or perceived protected characteristics. All employment decisions, including, but not limited to, hiring, retention, assignment, transfer, evaluation, dismissal, compensation, and advancement for all positions shall be based on job-related criteria and respond to Quincy University’s needs.

It is the policy of Quincy University to comply with the accessibility requirements of Section 504 of the Rehabilitation Act of 1973. Quincy University will respond to and resolve prohibited discrimination complaints regarding accessibility as complaints of discrimination on the basis of disability.

III. Policy Prohibiting Harassment

1. Prohibition Against Harassment
   Quincy University is committed to providing an academic and work environment free of prohibited forms of harassment, including harassment based on race, religion, color, national origin, ancestry, disability, genetic history, registered domestic partner status, marital status, sex (including pregnancy), gender (including gender identity and expression), age, sexual orientation, military or veteran status, or any other characteristics protected by local, state, or federal law. This policy also prohibits harassment based on the perception that an individual has one or more of the foregoing protected characteristics or an individual’s association with a person or group with one or more actual or perceived protected characteristics. It is further the policy of Quincy University to provide an educational and employment environment free from sexual misconduct, as well as unwelcome sexual advances, requests for sexual favors, sexual favoritism, or other verbal or physical conduct or communications constituting sexual harassment.
2. Definitions and Examples of Harassment
   Harassment comes in many forms and can be based on various protected categories. No definition can be all encompassing. Harassment based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, registered domestic partner status, sex (including pregnancy), gender (including gender identity and expression) age, or sexual orientation of any person, or the perception that a person has one or more of these characteristics violates this policy. Sex-based harassment does not have to be of a sexual nature, however, and may include offensive remarks about a person’s sex, gender, gender identity or expression. Any hostile or offensive conduct based on sex or gender can constitute prohibited harassment. For example, repeated derisive comments about a person’s competency to do the job, when based on that person’s sex or gender, could constitute sex-based harassment.
   
   Prohibited forms of harassment under this policy include, but are not limited to:
   1. Verbal Harassment
      Inappropriate or offensive remarks, slurs, jokes, or innuendoes based on a person’s race, gender, sexual orientation, or other protected status. This form of impermissible conduct may include, but is not limited to, inappropriate comments on an individual’s body, physical appearance, attire, sexual prowess, marital status, or sexual orientation; unwelcome flirting or propositions; demands for sexual favors; verbal abuse, threats, or intimidation; or sexist, patronizing, or ridiculing statements that convey derogatory attitudes based on gender, race, nationality, sexual orientation, or other protected status.
   2. Physical Harassment
      Inappropriate or offensive touching, assault, or physical interference with free movement. This may include, but is not limited to, kissing, patting, lingering, or intimate touches, grabbing, pinching, leering, staring, unnecessarily brushing against or blocking another person, whistling, or sexual gestures. It also includes any physical assault or intimidation directed at an individual due to that person’s gender, race, national origin, sexual orientation, or other protected status.
   3. Visual or Written Harassment
      The display or circulation of visual or written material that degrades an individual or group based on gender, race, nationality, sexual orientation, or other protected status. This may include, but is not limited to, posters, cartoons, drawings, graffiti, reading materials, computer graphics, or electronic media transmissions, including videos, memes, and other social media content.
   4. Environmental Harassment
      A hostile academic or work environment exists where it is permeated by innuendo; insults or abusive comments directed at an individual or group based on gender, race, nationality, sexual orientation, or other protected status; or gratuitous comments on gender, race, sexual orientation, or other protected status that are not relevant to the subject matter of the class or activities on the job. A hostile environment can arise from an unwarranted focus on sexual topics or sexually suggestive statements in the classroom or work environment. It can also be created by an unwarranted focus on, or stereotyping of, particular racial or ethnic groups, sexual orientations, genders, or other protected statuses. An environment may also be hostile toward anyone who merely witnesses prohibited harassment in their immediate surroundings, although the conduct is directed at others. Determining whether an environment is hostile stems from the totality of the circumstances, including such factors as the frequency of the conduct, the severity of the conduct, whether the conduct is humiliating or physically threatening, and whether the conduct unreasonably interferes with an individual’s learning or work.
   5. Sexual Harassment - Prohibited as part of university policy and Title IX policy

      Harassment can include “sexual harassment” or unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment of a sexual nature.⁴ Sexual harassment includes:

• Submission to the conduct is made a term or condition of an individual’s employment, academic status, or progress;
• Submission to, or rejection of, the conduct by the individual is a basis for employment or academic decisions affecting the individual or
• The conduct has the purpose or effect of hurting the individual’s work or academic performance, or of creating an intimidating, hostile, or offensive work or educational environment.

This definition encompasses two kinds of sexual harassment:

• “Quid pro quo” sexual harassment, which occurs when a person in a position of authority makes educational or employment benefits conditional upon an individual’s willingness to engage in or tolerate unwanted sexual advances, requests, or favors.
• “Hostile environment” sexual harassment, which occurs when unwelcome conduct based on a person’s gender is sufficiently severe or pervasive to alter the conditions of an individual’s learning or work environment, unreasonably interfere with an individual’s academic or work performance, or create an intimidating, hostile, or abusive learning or work environment. The victim must subjectively perceive the environment as hostile, and the harassment must be such that a reasonable person of the same gender would perceive the environment as hostile.

These are examples of conduct that may constitute sexual harassment in violation of this policy. This list is not exhaustive.

• Verbal: Inappropriate or offensive remarks, slurs, jokes, or innuendoes based on a person’s sex or gender. This may include, but is not limited to, inappropriate comments regarding an individual’s body, physical appearance, attire, sexual prowess, marital status, or sexual orientation; unwelcome flirting or propositions; continued requests for dates; making or threatening reprisals after a negative response to a sexual advance; demands for sexual favors; verbal abuse, threats, or intimidation of a sexual nature; or sexist, patronizing, or ridiculing statements that convey derogatory attitudes about a particular sex or gender.
• Physical: Inappropriate or offensive touching, assault, or physical interference with free movement. This may include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, pinching, leering, staring, unnecessarily brushing against or blocking another person, whistling, or sexual gestures.
• Visual or Written: The display or circulation of offensive sexually oriented visual or written material. This may include, but is not limited to, posters, cartoons, drawings, graffiti, reading materials, computer graphics, or electronic media transmissions, including videos, memes, and other social media content.
• Environmental: An academic or work environment permeated with sexually oriented talk, innuendo, insults, or abuse not relevant to the subject of the class or activities on the job. A hostile environment can arise from an unwarranted focus on sexual topics or sexually suggestive statements in the classroom or work environment. An environment may be hostile if unwelcome sexual behavior or other harassing behavior based on a protected status is directed specifically at an individual or if the individual merely witnesses prohibited harassment in their immediate surroundings. Determining whether an environment is hostile is based on the totality of the circumstances, including such factors as the frequency of the conduct, the severity of the conduct, whether the conduct is humiliating or physically threatening, and whether the conduct unreasonably interferes with an individual’s learning or work.

Sexually harassing conduct can occur between people of the same or different genders. The standard for determining whether conduct constitutes sexual harassment is whether a reasonable person of the same gender as the victim would perceive the conduct as harassment based on sex.

IV. Retaliation

Retaliation against any member of Quincy University’s community is prohibited.

As used in this policy, the term “retaliation” means taking adverse action against someone who, in good faith, has made a complaint under this policy or raised any other concern under this policy to an administrator, or who referred a matter for complaint or investigation, or who participated in an investigation or hearing process under this policy.

An “adverse action” is defined as any action that would deter a reasonable person from making a complaint of discrimination, harassment, or retaliation under this policy or would deter a reasonable person from participating in an investigation or hearing process under this policy. Examples of adverse actions include discharge, demotion, suspension, the denial of compensation, benefits, or other terms, conditions, or privileges of employment. Adverse actions may also consist of: dismissing, suspending, or disciplining a student or changing or lowering a grade or evaluation of a student or in any other manner negatively affecting the student’s academic career; terminating or threatening to terminate a customer or vendor relationship; and taking similar actions against an alumni or volunteer. This policy does not prohibit an employment action or any other action that would have been taken regardless of the disclosure of information.

Drone Policy

Quincy University is dedicated to maintaining a safe environment that respects the privacy of its community members. Unmanned aerial vehicles (UAVs), commonly known as drones, pose unique challenges and risks due to potential accidents, privacy violations, and technical failures, especially in densely populated areas like college campuses.

To safeguard campus safety and privacy, Quincy University strictly prohibits the operation of drones or UAVs on or above its properties and facilities, except in the following circumstances:

1. Authorized Public Agencies or Vendors:

   • Public agencies or private vendors properly insured, licensed, and registered with the Federal Aviation Administration (FAA) may operate drones/UAVs for law enforcement purposes or when contracted by the university for campus surveys, repairs, improvements, planning, or other approved projects requiring aerial photography or video.

2. Educational Use by Quincy-Employed Instructors:

   • Quincy-employed instructors who are FAA certified may use drones/UAVs owned, insured, and registered by Quincy University as part of educational exercises for students. Students may only operate campus-owned drones/UAVs under the direct supervision of an FAA certified instructor. Operations must be conducted in areas where there is no risk to individuals, groups, vehicles, or facilities in case of technical failure. Drones/UAVs cannot be lent to students or unlicensed operators.

3. Marketing and Digital Communications:

   • Quincy’s Marketing and Digital Communications Office may use insured, Quincy-owned drones/UAVs licensed and registered with the FAA for photographing the university for promotional purposes. Operations must ensure privacy and pose no threat to individuals, groups, vehicles, or facilities in case of technical failure.

4. Athletics Department:

   • The Quincy Athletics Department may use insured, Quincy-owned drones/UAVs licensed and registered with the FAA for operational purposes. Operations must be conducted at a safe distance from individuals, groups, vehicles, and facilities in case of technical failure. Drones/UAVs cannot be used during NCAA-sanctioned sporting events or games in accordance with NCAA regulations.

Authorization and Notification: Any planned use of a drone/UAV must be authorized by Quincy Security in advance. This includes specifying the purpose of use and the location of operation.

Failure to Comply

All students of Quincy University are expected to fully comply with the policies and directives outlined in the student handbook. Non-compliance with these directives will not be tolerated and may result in disciplinary actions. Adherence to this policy is crucial for upholding the integrity, safety, and well-being of the university community. This policy applies to all students of Quincy University, whether they are residential or commuter, and it is enforceable both on and off campus.

Students are required to:

• Adhere to University Policies:

  • Follow all guidelines and policies specified in the student handbook, including but not limited to academic regulations, conduct standards, and residence life rules.

• Comply with Directions of University Officials:

  • Follow instructions from University Officials, including Resident Advisors, Resident Directors, campus security personnel, and law enforcement officers acting within their official capacity.

• Attend Meetings and Hearings:

  • Attend meetings, hearings, or appointments scheduled by University Officials when directed. This includes meetings related to disciplinary matters, academic concerns, or administrative requirements.

• Identification and Cooperation:

  • Identify themselves to University Officials upon request, providing accurate and truthful information as required for university records and security purposes.

• Compliance with Conduct Violations:

  • Vacate premises or comply with instructions promptly when instructed by University Officials due to violations of prescribed conduct or safety regulations.

Enforcement and Consequences

Failure to comply with this policy may result in disciplinary actions, which could include warnings, probation, suspension, or expulsion from Quincy University, depending on the severity and recurrence of the violation.

Family Educational Rights and Privacy Act (FERPA)

Quincy University, in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), affords students certain rights with respect to their education records. These rights are:

• The right to inspect and review the student’s education records within 45 days of the day Quincy University receives a request for access. Students should submit to the registrar written requests that identify the record(s) they wish to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the registrar, the registrar shall advise the student of the correct official to whom the request should be addressed.
• The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
• The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by Quincy University in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom Quincy University has contracted (such as attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks. A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
• The right to file a complaint with the U.S. Department of Education concerning alleged failures by Quincy University to comply with the requirements of FERPA. Formal complaints may be filed at Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 202024605.

Directory Information

Directory information at Quincy University includes name, home address, hometown, phone number, date and place of birth, major, minor and concentration field(s) of study, participation in activities and sports, dates of attendance, degree(s) received, honors and awards received, most recent institution attended, weight and height of athletes, and full or part-time status. This information is considered public unless a student chooses to restrict its disclosure.

Non-Disclosure Option: Students (current or former) have the right to request, in writing, that Quincy University does not disclose their directory information. Once a non-disclosure request is processed, it remains in effect until the student submits a written request to remove it.

Impact of Non-Disclosure: If a student has chosen non-disclosure, Quincy University cannot release directory information to third parties, which may include requests from employers verifying resume data, insurance agencies for Good Student discounts, or family members.

FERPA Compliance: A comprehensive copy of the Family Educational Rights and Privacy Act (FERPA) is available upon request at the registrar’s office.

Films on Campus

Quincy University adheres to the Federal Copyright Act (Title 17, United States Code, Public Law 94-553, 90 Stat. 2541), which governs the use of copyrighted materials, including movies, in public settings. It is important to note that neither renting, purchasing, nor borrowing a videocassette or DVD grants the right to publicly exhibit such movies outside of a private home unless the venue is properly licensed for copyright-compliant exhibition.

Legal Requirements: This legal copyright compliance requirement applies to colleges, universities, public schools, libraries, daycare facilities, parks, recreation departments, summer camps, churches, private clubs, prisons, lodges, businesses, and any other institution, whether commercial or non-profit, and regardless of admission charges or involvement of federal, state, or local agencies.

University Requirement: If your organization or residence hall intends to show a movie, you must obtain copyright permission by contacting the librarian. This ensures compliance with federal copyright laws governing public screenings of movies, safeguarding against unauthorized use of copyrighted materials.

Firearms and Weapons

Quincy University is committed to maintaining a safe and secure environment for all members of the campus community. Therefore, the possession, use, or storage of firearms, weapons, and similar devices on any Quincy University property, including in private vehicles parked on campus, is strictly prohibited, except as expressly authorized by state law and university policy.

Definitions:

For the purposes of this policy, “firearms and weapons” include, but are not limited to:

• Firearms: Any device designed to expel a projectile by the action of an explosive, expansion of gas, or escape of gas. This includes handguns, rifles, shotguns, and any other firearm as defined by state and federal law.
• Airsoft Guns, BB Guns, and Pellet Guns: Devices designed to expel projectiles by air pressure, spring action, or other means.
• Nerf guns, Paintball Guns, Orbeez Guns
• Bows and Arrows: Devices designed to propel arrows or similar projectiles.
• Slingshots: Devices designed to propel small projectiles by elastic force.
• Explosives: Any substance or device capable of producing an explosion, including fireworks, firecrackers, and blasting caps.
• Propelled Missiles: Rockets, missiles, or similar devices capable of launching projectiles.
• Dangerous Chemicals and Flammable Materials: Chemicals, flammable fluids, or chemical mixtures that pose a fire hazard, unless used under the supervision of authorized personnel for approved university purposes.

Policy Details:

1. Prohibited Areas: The possession, use, or storage of firearms and weapons is prohibited on all Quincy University premises, including buildings, grounds, parking lots, and all other university-controlled areas.

2. Private Vehicles: Firearms and weapons may not be stored in or transported through private vehicles parked on Quincy University property, even if the vehicle is legally parked and the items are stored in accordance with state law.

3. Exceptions: The prohibition does not apply to sworn law enforcement officers authorized to carry firearms in the performance of their duties. Any other exceptions must be approved in writing by the university administration and are subject to strict conditions and limitations.

4. Educational and Instructional Use: Any use of firearms or weapons for educational or instructional purposes must be approved in advance by the Department of Student Development or relevant academic department. Such use must comply with all applicable state and federal laws, and items must be handled and stored safely at all times.

5. Consequences of Violation: Violation of this policy may result in disciplinary action, up to and including expulsion or termination of employment, as well as criminal prosecution if applicable under state and federal law.

Fireworks, and Inflammables

Quincy University is committed to ensuring the safety and well-being of all members of its community. Therefore, the possession, use, storage, or display of fireworks, inflammable fluids, explosives, and similar hazardous items on Quincy University premises is strictly prohibited, except under specific circumstances approved by the university administration.

Policy Details:

1. Prohibited Items: The following items are strictly prohibited on Quincy University premises:

   • Fireworks: Including but not limited to firecrackers, sparklers, Roman candles, cherry bombs, M-80s, and any other pyrotechnic devices.
   • Inflammable Fluids: Such as gasoline, kerosene, propane, lighter fluid, and any other substances that pose a fire hazard.
   • Explosives: Any substance or device capable of producing an explosion, including blasting caps, dynamite, fireworks containing explosives, and similar items.
   • Propelled Missiles: Including rockets, model rockets, and any device designed to launch projectiles.
   • Incendiary Devices: Such as flares, smoke bombs, and any materials designed to ignite or produce smoke.

2. Exceptions: The use of fireworks, inflammable fluids, explosives, or other prohibited items may be permitted for educational or research purposes only when approved in advance by the Department of Student Development or relevant university authority. Such use must comply with all applicable safety regulations, obtain necessary permits, and be supervised by qualified personnel.

3. Storage and Handling: Inflammable fluids and other hazardous materials must be stored in approved containers and locations designated by university safety protocols. Unauthorized storage or handling of these materials is strictly prohibited.

Fire Safety

Quincy University maintains a rigorous program of regular inspection, testing, egress drills, and maintenance of University premises to comply with fire and life safety codes.

Fire Safety Tips:

• In case of fire, immediately activate the nearest fire alarm and evacuate the building.
• Stay close to the ground during evacuation, as fires produce deadly gases.
• Pull stations are located near exits on each floor of residence halls for emergency use.
• Upon hearing a fire alarm, all occupants must evacuate the building immediately using the nearest safe exit.

Fire Safety Reminders:

• Students are responsible for promptly removing trash from their rooms to designated dumpsters. Trash must not be disposed of in bathrooms or outside receptacles. Violations will result in a $75 fine per bag.
• Smoking and use of electronic smoking devices are prohibited in residence halls.
• Open flames, including candles, incense, and lanterns, are strictly prohibited.
• Electrical outlets must not be overloaded.
• Holiday decorations should be used cautiously; consult with your residence assistant for safe decorating practices. Live trees are not allowed in residence halls.
• Grilling inside rooms is prohibited.
• Never leave stoves unattended while cooking in residence hall kitchens.
• Window treatments, including curtains and decorations, must be made of fire-resistant materials.

Tampering with Fire Equipment:

Tampering with pull stations, smoke detectors, and fire extinguishers that cause false alarms inside residence halls is a serious offense. Such actions endanger building occupants and firefighters. Students are strictly prohibited from tampering with smoke detectors by covering them or manipulating them in any way.

Evacuation Policy:

• Upon hearing the fire alarm, all occupants must immediately evacuate the building using the nearest safe exit.
• Follow instructions from designated residence hall staff or emergency responders during evacuation.
• Do not use elevators during a fire alarm; use stairways.
• Once outside, move to a designated assembly area away from the building and remain there until an all-clear signal is given by emergency personnel.

Fundraising

The Office of University Advancement with collaboration from the Office of Student Development has administrative responsibility for the approval of group fundraising activities. All fundraising efforts on the part of Registered Student Organizations (RSOs) must be coordinated through those offices. For purposes of this policy, fundraising is defined as the collection of money through donations or sales and/or the collection of goods or services for an event or program. Only recognized student groups in good standing are permitted to engage in fundraising activities. All RSO’s must apply for fundraising by obtaining the fundraising form from Office of Student Development.

The Office of Student Development in collaboration with the Office of University Advancement maintains administrative responsibility for the approval of group fundraising activities.

For purposes of this policy, fundraising is defined as:

• the collection of money through donations or sales
• the collection of goods or services for an event or program

Only recognized student groups in good standing are permitted to engage in fundraising activities.

PROCESS

1. Before approaching a business to request donations, please note the following process:
2. Complete a Donation Request Form. The form can be obtained from the Administrative Assistant for the J. Kenneth Nesbitt Student Success Center.
3. Submit a completed form to the Office of Student Development at least two weeks before you wish to solicit.
4. The Office of Student Development in collaboration with the Office of University Advancement will review the list of businesses/ organizations on the Donation Request Form.
5. After it has been confirmed that your student organization can solicit the businesses listed, you will receive a phone call or email with consent to approach the businesses. Please do not begin soliciting for your donations before you have heard from our office.

HELPFUL HINTS

1. Develop a formal and personalized letter introducing your organization and/or the event to the business(es) you are approaching for donations.
2. Make an initial contact in person and leave the letter if you cannot speak to the manager or person in charge during the first contact.
3. Follow-up the initial visit with a timely phone call.
4. When you go out soliciting funds for your organization you are representing Quincy University and all of the organizations that will follow you in asking for donations.
5. Many businesses already give a lot of money to the University and may turn you down.
6. Some donations may be considered tax deductible. Each business should consult with their accountant for more information.
7. Do not promise receipts or tax exemption on behalf of the University in exchange for a donation.
8. The University cannot send a receipt or provide tax exemption to groups using off-campus bank accounts to deposit cash donations.
9. If the business asks for a gift-in-kind receipt, please contact our office.

REGULATIONS

Quincy University reserves the right to restrict all fundraising activities to reasonable times, places, and manners. All Quincy University student handbook rules and regulations apply, and the following activities are specifically prohibited:

• Solicitation by credit card or telephone card companies, with the exception of those approved by the Office of University Advancement
• Door-to-door fundraising on Quincy University owned, operated, or controlled property
• Fundraising for any candidate for political office
• Sale or distribution of items that violate University trademark rights or existing contracts

THANK YOU, PROCESS

It is recommended that all student organizations send thank you notes to businesses or individuals who made a donation/contribution within two (2) weeks of your event. The University will not send a thank you to the business unless there is a gift receipt associated with the donation. If you need assistance in writing thank you notes, please contact the Office of University Advancement.

Gramm-Leach-Bliley Act

Quincy University adheres to the requirements of the Gramm-Leach-Bliley Act (GLBA), which mandates financial institutions to protect the privacy and security of consumers’ personal financial information. Under GLBA, Quincy University safeguards non-public personal information collected from students, employees, and other constituents in the course of its operations. This includes implementing administrative, technical, and physical safeguards to ensure the confidentiality and integrity of sensitive financial data. The university provides annual notices of its privacy policies and practices to individuals whose information is collected, maintained, or shared in compliance with GLBA regulations.

Graphic Design Policy

All graphics intended for use by Quincy University departments, clubs, and organizations on merchandise, promotional materials, etc., must receive approval from the Office of Student Development. Flyers intended for distribution on campus can be approved by the Office of Student Development. All other marketing materials must be approved by the Office of Community Relations.

Graphics must not be libelous or contain material inconsistent with the mission and Student Accountability Process of Quincy University, including references to alcohol, drugs, or sexual innuendos. The Office of Student Development retains the authority to approve graphics for use on campus.

To obtain approval, submit a copy of the design and the vendor details to the Office of Student Development.

Hazing Policy

Quincy University strictly prohibits any conduct by individuals, organizations, or groups affiliated with the University that violates Illinois Law on Hazing (referenced below), or any activity that jeopardizes a person’s rights or dignity, disrupts community life, or encourages violations of civil, state, or federal law, or QU Student Accountability Policies.

Individuals and groups accused of violating the hazing policy will face disciplinary action through the student code of conduct process. For more details on group conduct, refer to the Judicial Procedures for Groups.

Illinois Compiled Statutes

720 ILCS 120/5: A person commits hazing if they knowingly require the performance of any act by a student or other individual in a school, college, University, or other educational institution of the State, for the purpose of induction or admission into any group, organization, or society associated with that institution, provided that:

• The act is not sanctioned or authorized by the educational institution; and
• The act results in bodily harm to any person.

720 ILCS 120/10: Hazing is classified as a Class A misdemeanor (punishable by up to 1 year in jail and/or up to a $2,500 fine), except in cases where hazing results in death or serious bodily harm, which is classified as a Class 4 felony (punishable by not less than 1 nor more than 3 years in jail and/or up to a $25,000 fine).

Hover Board Policy

Hover boards or self-balancing scooters on Quincy University campus property is strictly prohibited. This includes their operation, carrying, charging, or storage inside any campus building or residence hall.

Identification Card

All students must carry their university-issued student ID at all times while on campus. The student ID is personal and non-transferable; it must not be given to any other student, employee, or family member under any circumstances. This includes, but is not limited to, gaining access to buildings or using it to obtain meals in the cafeteria. Should a student lose their ID, they must see security right away to get a new ID

Violation of this policy will result in an accountability charge. Sanctions may include, but are not limited to, reimbursement for any unauthorized meals, removal from on-campus housing, and/or suspension.

Inclement Weather

Only the President or the President’s designee has the authority to close the institution due to inclement weather. Public notification of such closures will be announced on local radio and/or television stations, posted on the University website, and communicated through the University’s emergency communication system as appropriate.

Immunization Policy

At Quincy University, we are committed to promoting a safe and healthy campus environment for all members of our community. As part of our ongoing efforts to safeguard the well-being of our students, faculty, and staff, we have established the following immunization policy for all incoming college students.

Policy Statement:

All incoming college students, including undergraduate, graduate, and transfer students, are required to provide documentation of immunizations before arriving on campus. Failure to comply with this policy will result in the inability to start classes or access campus facilities until the required immunization documentation is submitted and verified by the University.

Immunization Requirements:

Mandatory Immunizations:  Incoming students must provide documentation of immunization against certain vaccine-preventable diseases as required by the state of Illinois. These immunizations may include, but are not limited to, the following:

• Diphtheria, Tetanus, Pertussis: Students shall provide dates of any combination of three or more doses of Diphtheria, Tetanus, and Pertussis containing vaccine.  One dose must be Tdap vaccine.  The last dose of vaccine (DTP, DTaP, DT, Td, or Tdap) must have been received within 10 years prior to the term of current enrollment.
• Measles, Mumps & Rubella: Students shall provide documentation of receipt of two doses of live virus vaccine on or after the first birthday. The minimum time interval between each dose must have been at least four weeks (28 days). If either dose was received prior to 1968, proof must be provided that a live virus vaccine, without gamma globulin, was administered. Students who cannot provide proof of immunization may provide laboratory (serologic) evidence of immunity.
• Meningococcal: Beginning Fall term 2016-2017, all new admissions under the age of 22 shall show proof of having at least one dose of meningococcal conjugate vaccine on or after 16 years of age

Submission Deadline: Immunization documentation must be submitted to the university’s portal no later than one week before a student’s scheduled arrival on campus. Students are strongly encouraged to submit their immunization records as soon as possible to avoid delays in processing and potential disruptions to their academic plans.

Verification Process: Upon receipt of immunization documentation, the university will review and verify the records to ensure compliance with the established immunization requirements. Students will be notified of any missing or incomplete immunizations and provided with instructions on how to fulfill the requirements.

Exemptions:

• Medical Exemptions: Students may request a medical exemption from certain immunization requirements if they have a documented medical condition or contraindication that precludes vaccination. Medical exemption requests must be submitted to the university along with supporting documentation from a qualified healthcare provider.

• Religious or Philosophical Exemptions: Students may request an exemption from immunization requirements based on sincere religious or philosophical beliefs. Exemption requests must be submitted to the university’ in accordance with established procedures and guidelines.

Consequences of Non-Compliance:

Students who fail to submit the required immunization documentation by the specified deadline will be considered non-compliant with the university’s immunization policy. As a result, they may be unable to register for classes, access campus facilities, or participate in university-sponsored activities until they provide satisfactory evidence of immunization or obtain an approved exemption. Students will not be permitted to start classes or move on campus or participate in any athletic or music events without their immunizations turned in and completed.

Involuntary Withdrawal

The involuntary withdrawal policy outlines the conditions under which Quincy University may intervene and withdraw a student from classes based on their health and/or behavior.

The Vice President of Student Development or their designee reserves the right to take necessary action to safeguard the health, safety, and well-being of an individual and/or the University community in the following circumstances:

1. Inability to Satisfy Personal Needs: When a student demonstrates an inability to meet personal needs, including but not limited to nourishment, shelter, personal safety, well-being, and activities of daily living, to the extent that there is a reasonable concern for their physical and mental health, and/or poses a risk to others in the University community.

2. Behavioral Concerns: When a student demonstrates behavior or threatens behavior that poses an immediate risk or danger to themselves or others.

Upon identifying such behaviors, the Vice President of Student Development or designee will meet with the student to discuss concerns and develop an action plan. This plan will be formulated in consultation with appropriate faculty, staff, and administrators. The student will be given a reasonable timeframe to implement the action plan to the satisfaction of the Vice President of Student Development or designee.

If the student fails to complete the action plan within the specified time, they will be referred to the University Student Accountability Process Board and charged with an alleged violation of the Failure to Comply policy. The student will then be subject to the Student Accountability Process, including all associated procedures.

In cases where a student’s behavior poses an immediate threat to themselves or the University community, the Vice President of Student Development or designee may place the student on Temporary Suspension pending a hearing before the University Student Accountability Process Board.

Meal Plan

Quincy University offers different meal plans tailored to accommodate students’ housing arrangements:

1. Main Dining Room (MDR) All Access Plan: This plan is mandatory for students residing in Padua, Willer, Helein, Garner, and Friars halls.

2. Bronze Plan: Student residents of campus houses, Woods apartments (Woods), and the Student Living Center (SLC) are enrolled in the Bronze Plan. They have the option to upgrade their meal plan if desired.

3. Commuter Meal Plans: Commuter students can select from any available student meal plan that suits their needs.

Flex Dollars:

• All students have the option to add additional flex dollars to their student account at any time.
• Unused flex dollars carry over from the fall semester to the spring semester but expire at the end of the school year.

Changes and Adjustments:

• Commuter students and residents of campus houses, Woods, and the SLC can make changes to their meal plan until the end of the add/drop period each semester, with prorated fees and adjustments applicable.
• No refunds are given on meal plan cancellations or changes after the add/drop period.

Expiration and Requirements:

• All meal plans expire at the end of the school year, and no credits or refunds are issued.
• Unused Gold and Bronze Plan meals expire at the end of each semester.
• Students must enroll in at least the minimum required meal plan based on their housing situation.

Special Dietary Needs:

• Students with special dietary needs should contact Dining Services promptly to discuss accommodations and options.

For detailed information about meal plans, visit www.dineoncampus.com/quincy or contact the Financial Services office for assistance with flex dollars and plan adjustments.

Official Notices

Notices are deemed official when posted on designated bulletin boards or communicated via Quincy University email. Such announcements take effect immediately unless specified otherwise. It is essential for students to monitor official bulletin boards for updates related to academic programs, residence hall meetings, organizational announcements, and group meetings.

Email Usage

Quincy University-issued email addresses for faculty, staff, and students are the sole recognized email addresses for all university-related communications. These email accounts must be utilized for conducting university business.

Parental Notification

Quincy University is committed to fostering an academic community that promotes intellectual and personal growth among its students. While students are encouraged to take responsibility for their physical, emotional, and academic well-being, we acknowledge the valuable role that parents/guardians play in their ongoing development and education. Therefore, we seek to partner with parents/guardians in addressing significant issues that may arise during a student’s university experience.

The Vice President of Student Development, Vice President of Enrollment Management, or their designee is authorized to determine when and how to contact parents/guardians of students claimed as financial dependents on tax forms.

FERPA and Privacy

Quincy University recognizes students’ rights and expectations regarding privacy under the Family Educational Rights and Privacy Act (FERPA). FERPA allows university officials to disclose educational records, including personally identifiable information, without student consent in certain circumstances, such as to protect the health or safety of students or others. Information may be shared with law enforcement officials, public health authorities, and trained medical personnel in emergencies.

Additionally, under FERPA (34 CFR 99.31), the Department of Education allows institutions to disclose information from education records to parents/guardians in case of a health or safety emergency involving their student.

Notification Circumstances

Quincy University may notify parents/guardians under the following circumstances:

• Serious concern for the health and safety of a student
• Serious or repeated offenses related to alcohol or drug use
• Risk of losing financial aid eligibility
• Removal from residential housing
• Missing persons concerns
• Certain student conduct violations as warranted under the Code of Student Conduct

Information sharing among university employees is permissible on a “need to know” basis, facilitating communication and support across departments that interact with the student.

More information regarding FERPA can be obtained from:

Family Policy Compliance Office -
U.S. Department of Education
400 Maryland Ave. S.W., Washington, DC 20202-5920 (202) 260-3887
http://www.ed.gov/policy/gen/guid/fpco/

Parking Policy

All student vehicles parked on campus or on streets immediately adjacent to campus must display a University-issued parking permit. Students are permitted to park in any designated lot unless signage indicates otherwise. Parking on city streets where signage prohibits University student parking is strictly prohibited.

City Parking Regulations

Students are required to adhere to all local laws and regulations governing parking in the city of Quincy. This includes observing street signs, parking meters, and any other city ordinances related to parking.

Additional Parking Guidelines

• No Parking on Grass: Parking on grass areas anywhere on campus is strictly prohibited.

• Designated Parking Areas: Vehicles must be parked only in designated parking spots. Parking in unauthorized areas such as fire lanes, loading zones, or service areas is prohibited.

• Driving on Grass: Vehicles are not permitted to drive through or park on grass or landscaped areas unless designated as a roadway.

• Handicap Parking: Parking in handicap spaces without a valid handicap permit or parking next to curbs painted yellow (indicating no parking zones) is strictly prohibited.

Enforcement and Consequences

Students who fail to comply with these parking regulations may face fines and penalties, including:

• Loss of Parking Privileges: Students who fail to pay ticket fines may face the loss of parking privileges on campus.

• Fines: Vehicles parked in University lots without a valid parking permit or properly displayed vehicle registration tag are subject to a $100 fine.

Registration Responsibility: It is the responsibility of students to register their vehicle and ensure the vehicle registration tag is clearly displayed according to University regulations.

Towing or Booting: Vehicles found in violation of parking policies that infringe upon the rights of the community or pose a safety hazard may be towed at the owner’s expense or booted until fines are paid and violations corrected.

Personal Property Responsibility

Quincy University strongly encourages all students to secure insurance coverage for their personal belongings. This can be done either through their parent’s existing insurance policy or by obtaining a renter’s insurance policy. For assistance or information on obtaining insurance, please contact the Vice President of Student Development (or the Vice President’s designee).

University Liability Disclaimer

Please be aware that Quincy University is not liable for any lost, stolen, or damaged personal belongings due to negligence on the part of the student. It is the responsibility of each student to safeguard their personal belongings and to consider appropriate insurance coverage to protect against potential loss or damage.

Posting Policy

All postings on the Quincy University campuses must be approved and stamped. Postings must contain all information that is relevant to the event. Postings cannot be libelous or contain any material that is inconsistent with the mission and community standards of Quincy University, including any references to alcohol, drugs, or sexual innuendos. The Office of Student Development reserves the right to make decisions regarding the approval of what is to be posted. All registered student groups and University departments must have their postings approved by the Office of Advancement. Once approved, all copies of the posting must be stamped by the Office of Advancement in Francis Hall.

Posting Requirements
All postings must:

• Pertain to and/or be sponsored by a registered Quincy University student club, organization, or department
• Must follow Graphic Design Policy (down below)
• Have a blank 2” x 2” space in the bottom right/left corner reserved for the approval stamp
• Include a Quincy University contact name with the following: a phone number, email address, web address
• Be consistent with the mission statement of the University
• Not have any reference to alcohol, drugs, or sexual innuendos
• In special circumstances, deemed so by the VP of Student Development, posting requirements may be adjusted

Posting Approval Procedure

• Please attach the original copy of your posting to an email directed to the Administrative Assistant of Student Development to be approved before making copies.
• Once the postings are approved and the copies have been made, return to the Office of Student Development in the Student Success Center or the Office of Advancement in Francis Hall with all copies
• Each copy of the posting will be stamped up to a maximum of 50 postings per event or informational episode. Photocopied stamps are not acceptable proof of approval and violate the Posting Policy. Please see the “Posting Locations” section to determine the appropriate numbers of postings per event or informational episode
• Postings may be stamped for up to 30 days or up to two days after date of event
• A copy of all approved postings will be kept by the Office of Student Development
• The host group or department is responsible for removing all postings on the stamped removal date.
• Postings that are not removed are considered a posting policy violation

Posting Policy Violations
The Office of Student Development monitors postings on campus, however any faculty or staff member that sees that a posting does not adhere to any part of the Posting Policy should remove it and report it to the Office of Student Development for adjudication.

First Violation: Student organizations and University departments that violate the Posting Policy will be given one written warning to adhere to the policy.

Second Violation: A registered student organization’s privilege of posting on campus will be suspended for four weeks or the next scheduled event of the academic year. No postings will be approved for the group during that time period.

Third Violation: A registered student organization’s privilege of reserving space on campus will be suspended for four weeks or the next scheduled event during the academic year. No postings will be approved for the group during that time period.

Posting Locations

Campus bulletin boards are provided for publicizing and promoting student organizations, campus activities, departmental postings, and approved fundraisers. Postings are not permitted on any glass, brick or painted surfaces; bathrooms; window sills; sidewalks; stairs; railings; vehicles; or Emergency Call Boxes. Writing on tape on the ground is not permitted. Chalking on sidewalks and window painting is permitted under the guidelines found in this policy and with the approval of the clubs and organizations advisor.

Brenner Library Bulletin Boards (3 maximum postings per event)

Francis Hall Bulletin Boards (15 maximum postings per event):

• at the elevator entrances of each floor (4)
• outside the business office on the west end of the basement (2)
• at the entrance on the east end of the 1st floor (2)
• outside each computer lab on the west end of 2nd floor (3)
• near the east end ladies restroom on 2nd floor (2)
• near the east end ladies restroom on 3rd floor (2)

Health & Fitness Center Bulletin Boards (2 maximum postings per event):

• at the elevator entrance on the main level (1)
• outside the locker rooms on the lower level (1)

North Campus (3 maximum postings per event):

• at the main entrance of A Building (1)
• outside the auditorium on the 1st floor (1)
• outside classroom A101 on the 1st floor (1)

Residence Halls Bulletin Boards (6 maximum postings per event per building for 36 total):

• place postings in Resident Director mailboxes located in the Office of Student Development in the Student Success Center

Student Center Bulletin Boards (5 maximum postings per event):

• between the bookstore and the ladies restroom on the lower level (1)
• at the base of the north end stairs on the lower level (1)
• outside the entrance of the cafeteria (1)

Student Success Center (3 maximum postings per event)
 

Sidewalk Chalking

• Chalking of sidewalks is permitted in areas where normal precipitation will wash away the chalk over time with approval from the QU campus clubs and organizations advisor
• Chalking on walls, doors, or sides of buildings is strictly prohibited
• Organizations and departments must submit a copy of their proposed sidewalk chalk sketch to gain approval prior to chalking
• Any organizations or departments violating the chalking rules will be asked to wash the chalk from the unauthorized area(s)
• Any chalking deemed inappropriate or inconsistent with the mission of the University must be removed by the organization or department at the request of the Office of Student Development, and may result in disciplinary action being taken against the responsible organization, department, or individuals

Window Painting

Window painting is permitted on certain windows with permission of the Office of Student Development

• Window frame must be protected before painting takes place
• The student group is responsible for removing all paintings within 24 hours of the end of the event. Paintings that are not removed are considered a posting policy violation
• Any organizations violating the painting rules will be asked to wash the paint from the unauthorized area(s) immediately
• Any painting deemed inappropriate or inconsistent with the mission of the University must be removed by the organization at the request of the Office of Student Development, and may result in disciplinary action being taken against the responsible organization or individuals.

Publicity Posting Policy Non-Quincy University Community

In addition to the Quincy University Posting Policy, the following guidelines must be adhered to when posting at Quincy University:

Only offers specific to QU community will be stamped (i.e. discounts w/ QU ID, raffle or drawing entries for being QU students, etc.).

Only ONE flyer/sign/poster is allowed on each bulletin board. Items to be placed on bulletin boards may not be larger than 8½” x 11” in order that all items may be accommodated.

It is the responsibility of the sponsoring organization to remove their posting within 24 hours following the advertised event. Items advertising alcohol, alcohol specials, or that promotes alcohol abuse will not be approved. All bulletin boards on campus will be periodically checked by the Office of Student Development. Unauthorized information will be removed. Businesses or organizations violating the established procedure will not be allowed to post on campus.

Refunds and Student Withdraws

Tuition Refunds- Any student wishing to withdraw from the University must contact the Vice President for Student Development (or the designee of the Vice President for Student Development). Full tuition is charged unless a formal withdrawal is completed. There are no exceptions to this policy.

• No refund of tuition will be given for unapproved withdrawals.
• No refund of tuition will be made to students dismissed for disciplinary reasons.
• If a traditional undergraduate student formally withdraws during the semester, the following tuition will be charged:
  • No charge during published Add/Drop Period
  • 25 % of tuition is charged up to 7 days after Add/Drop Period**
  • 50 % of tuition is charged up to 14 days after Add/Drop Period**
  • On the 15th day after Add/Drop 100 % of tuition is charged

Graduate and Professional Studies (PS) students will receive a refund only if they formally withdraw during the Add/Drop Period.

No refunds are given on housing and meal charges.

**All Quincy University institutional aid awarded is adjusted accordingly by the same percentages to calculate the net amount charged for tuition and aid. Federal and state aid is adjusted as required by law.

Financial or Physical Hardship Refunds

In some cases a student must withdraw from the institution after the refund dates due to a significant financial or physical hardship. Such hardships may include but are not limited to the following:

• serious injury or illness;
• chronic illness;
• a medical issue of a family member in which the student has to become a part-time or full-time caretaker of that family member;
•  a mental health condition
• a sudden or consistent lack of transportation
• a significant cost of living increase

If a student believes the student has experienced a significant financial or physical hardship, the student may choose to submit an appeal requesting that the student’s tuition and institutional aid be refunded at the 50% refund rate.  Such appeals must be made in writing, must be addressed to the Vice President for Business Affairs, and must include documentation supporting the reason for the hardship. Appeals must be emailed to studentaccounts@quincy.edu within 14 calendar days of the official withdrawal date. 

Appeals will be presented to and reviewed by the Financial Appeals Committee to determine if the student meets the criteria for a significant financial or physical hardship and should be granted a 50% tuition refund. The decision of the Financial Appeals Committee is final.

For more information, please see-  https://www.quincy.edu/hardship-refund-policy/

Policy on Obtaining a Transcript or Diploma Withheld Because of a Business Office Hold

Definitions:

• An Official Transcript is a certified record of student academic progress throughout one or more courses of study and containing a full enrollment history, including but not limited to all courses enrolled, grades earned and degrees and awards conferred. Official transcripts may come in paper form or electronic. Paper official transcripts are in a sealed envelope with embossed seals, the registrar’s signature, and is marked as “official.” Electronic official transcripts are sent via a secure exchange process and contain a digital signature and other security features. The Official Transcript is the only institutional document intended to certify that a degree or award has been earned and conferred.
• An Unofficial Transcript is a record of student academic progress throughout a course of study containing full enrollment history including but not limited to all courses attempted, grades earned and degrees and awards conferred. Unofficial transcripts contain no embossed seals nor signature of the registrar. It is marked “unofficial” and does not certify that a degree or award has been earned or conferred.
• A Diploma is a document provided by Quincy University to a student who has successfully completed a course of study. A Diploma is intended for framing and display, if a student wishes to do so. A Diploma does not certify that a degree or award has been earned or conferred.
• A Business Office Hold is placed on a student’s account when there is a past due balance on the student account.  Accounts that are set up on an official University payment plan will have a hold placed on their account only when payments on the payment plan are past due.

Business Office Holds restrict the student’s eligibility to:

a. add courses for the current or future semesters
b. receive an official transcript
c. receive a diploma
d. access to University activities/services such as participate in graduation ceremonies
e. other items as determined by the University

Students with a Business Office hold may access their unofficial transcript at any time.  Students who have a Business Office hold and request an official transcript will be contacted by the University and may be asked to provide-

a. Reason for the student’s request for an official transcript, including supporting documentation
b. To whom the official transcript will be sent (name, address, phone, email)
c. Student’s current contact information (phone, address, email)
d. Student’s acknowledgment of the balance owed to Quincy University

e. Student’s commitment to create a payment plan

Transcript request required for a job application to a current or potential employer or to join the U.S. Armed Forces or Illinois National Guard will be released directly to the current or potential employer without the condition of payment on the student’s balance owed.

All other request for transcripts will require a formal payment plan with three (3) consecutive payments made before the official transcript will be released.

For more information, please see https://www.quincy.edu/institutional-policy/

Registered Student Organizations

Registered Student Organizations (RSOs) at Quincy University play a vital role in campus life and are expected to uphold high standards of conduct and responsibility. RSOs must operate in accordance with the policies and procedures outlined in the Registered Student Organization Handbook, which is designed to ensure the safety, integrity, and effectiveness of all organizational activities on campus.

Responsibilities of Organization Leaders and Members:

1. Compliance: All leaders and members of RSOs are required to comply fully with the guidelines and regulations specified in the Registered Student Organization Handbook. This includes but is not limited to event planning, financial management, membership requirements, and adherence to university policies.

2. Event Planning: RSOs must follow the prescribed procedures for organizing and hosting events on campus, which includes obtaining necessary approvals, ensuring safety measures, and adhering to event guidelines set by Quincy University.

3. Financial Accountability: Leaders of RSOs are responsible for maintaining accurate financial records and adhering to all university financial policies and procedures. Any financial transactions conducted on behalf of the organization must be documented and reported according to university guidelines.

4. Membership Conduct: Members of RSOs are expected to conduct themselves in a manner that reflects positively on the organization and the university community. Respect for diversity, inclusion, and Quincy University’s values is paramount.

5. Leadership Development: RSO leaders are encouraged to foster personal and leadership development among their members, promoting skills such as teamwork, communication, and event management.

Sanctions and Accountability:

Non-compliance with the policies and procedures outlined in the Registered Student Organization Handbook may result in sanctions against the organization, including but not limited to probation, loss of privileges, or dissolution of the organization.

Support and Resources:

Quincy University provides support and resources to assist RSOs in fulfilling their missions effectively and responsibly. This includes access to campus facilities, guidance from university advisors, and opportunities for collaboration with other student organizations.

Residence Policy

All full-time undergraduate students (excluding Professional Studies) entering Quincy University for the first time are required to live on campus until they achieve senior standing (86 credit hours or more), unless they meet one of the following criteria:

1. Living Locally: Students residing within 40 miles of campus with immediate family who are permanent residents may live off campus. Verification is determined by the University.

2. Permission from Vice President of Student Development: Students seeking to live off campus must receive prior approval from the Vice President of Student Development. Criteria for off-campus living eligibility must be met by the first day of classes for the semester in question.

Transfer students’ eligibility for meeting these criteria will be assessed by reviewing their birthdate, high school graduation year, and/or the year of first enrollment in higher education.

Financial Aid Implications:

• Students who choose to live off campus without meeting the criteria will be deemed not in good standing with the University and may become ineligible for institutional financial aid. This policy applies to aid directly provided by Quincy University, excluding federal, state, or private loans or scholarships.

• Students meeting the criteria for off-campus living will receive institutional funding up to the established level for nonresident students. This policy impacts aid directly provided by Quincy University, excluding federal, state, or private loans or scholarships.

Lease Commitments:

Students who sign a lease or purchase housing before receiving permission to move off campus will be responsible for half of the housing costs for the subsequent school year.

Moving Out Procedures:

Students must remove their belongings from campus housing within 24 hours of their last final exam, graduation, official withdrawal, or dismissal, or within 24 hours of receiving permission to move off campus. Failure to comply may result in belongings being packed, cleaned, and donated, with fees ranging from $75 to $1000 based on the quantity of items and required resources.

Storage:

The University does not provide storage facilities for students under any circumstances.

Residential Occupancy Limits

For the safety and security of all residential students, residents and their guests must adhere to occupancy limits in every residential space. Please refer to the chart, the occupancy limits include those who are living in the space as well.

Housing Agreement

The QU Student Housing Agreement is binding for the entire academic year. A copy of the Housing Agreement can be accessed on the portal. Students who terminate their Housing Agreement and move off campus before the academic year concludes may be subject to a $1000 fine. Failure to sign the Housing Agreement may result in the student not being allocated housing placement and a loss of aid. 

Visitor Policy

Residents can host visitors in their residence hall rooms, provided they maintain open communication with their roommates to ensure mutual agreement. Visitors under 18 must be pre-approved by the Residence Director (RD), and all visitors are limited to a stay of no more than three consecutive days. Additionally, students are not permitted to reside with or allow others to reside with them if they are not officially assigned to the room. The hosting resident is responsible for ensuring all policies are followed to maintain a respectful and safe living environment.

Solicitation

Solicitation of any form (including sales, advertising, and canvassing) within Quincy University residential areas is prohibited without prior authorization from the Office of Student Development. Unauthorized solicitation may result in disciplinary action in accordance with the Student Code of Conduct.

Tobacco/Smoking Policy

In accordance with the Illinois Clean Indoor Air Act of 1990 (amended 2006), smoking is strictly prohibited on all Quincy University property, both indoors and outdoors. This prohibition extends to all forms of smoking, including hookahs, e-cigarettes, vape pens, and the use of tobacco products such as chew and snuff. Smoking is prohibited in all areas of the campus, including but not limited to study rooms, restrooms, hallways, stairways, lobbies, elevators, lounges, student rooms, outdoor spaces, fields, and any other University-owned or controlled property.

Enforcement

Violation of this policy may result in a fine of $200 or more.

Violence

Violence, as defined by Quincy University, encompasses any act of physical aggression or force against another person that causes harm, including but not limited to physical assaults, sexual assaults, rape, threats of harm, or interference with others’ legitimate movement. Violence is defined by actions and their impact, rather than the intentions of the perpetrator.

Temporary Suspension Details

Any student found engaging in acts of violence as defined above will face immediate temporary suspension from Quincy University. The student must then meet with the University Accountability Board to address the allegations. 

Responsibility During Temporary Suspension

If a student is temporarily suspended from campus, Quincy University is not responsible for finding alternative living arrangements, providing food, or refunding any portion of the student’s housing costs. The decision to impose temporary suspension rests solely with the Vice President of Student Development, or their designee, after considering all relevant circumstances.