University Policies

Academic Policies

Academic Honesty and other academic-related policies and procedures can be found in the Academic Catalog (https://catalog.quincy.edu/) under Undergraduate Academic Policies and Procedures. Students who violate this policy will be referred to the Vice President of Student Development.

Alcohol and Drugs

In accordance with the Drug-Free Schools and Communities Act of 1989 (Public Law 101-226), Quincy University maintains policies regarding the use of alcohol and drugs that require compliance with all local, state, and federal laws. Quincy University offers alcohol and drug education and resources. 

Compliance and Awareness: All members of the Quincy University community are expected to be aware of and comply with the university’s Alcohol and Drug Policies. Ignorance of these policies does not exempt individuals from disciplinary action.

Alcohol Policy

 Alcohol is defined as any traditional liquid alcoholic beverage or other alcoholic product, including powdered alcohol, intended for human consumption. The following actions violate the University Alcohol Policy:

• Playing drinking games on campus, with or without alcohol, or engaging in behavior promoting overconsumption of alcohol.
• Displaying negative behaviors associated with alcohol consumption (e.g., vomiting, unsteadiness, slurred speech) regardless of age.
• Kegs are prohibited on campus unless authorized for Chartwells catered events and approved by another authorized vendor.
• This handbook outlines specific policies regarding alcohol in on-campus housing and University events. Students cannot have alcohol in their residential space if not everyone in their space is 21 years or older.

Other Drugs

Quincy University strictly adheres to federal and state laws governing controlled substances. The University reserves the right to report any information regarding drug sales, exchanges, or transfers to public officials for prosecution. The following actions are prohibited:

• Unlawful manufacture, distribution, dispensation, possession, or use of controlled substances or illegal drugs.
• Selling or distributing any controlled substance.
• Possession or use of drug paraphernalia.
• Use of performance-enhancing drugs or medications (e.g., painkillers, steroids) not prescribed by a licensed physician.

Marijuana

Quincy University prohibits the possession, use, distribution, cultivation, or sale of marijuana on university property, including all residential facilities, regardless of state legalization status.

Policy Details:

• The use, possession, cultivation, distribution, or sale of marijuana, whether for recreational or medical purposes, is strictly prohibited on Quincy University premises. This prohibition applies to all students and their visitors.
• Quincy University adheres to federal law, which classifies marijuana as a Schedule I controlled substance. Despite state-level legalization in some areas, federal law supersedes state law on university property.
• Violations of the marijuana policy may result in disciplinary action in accordance with university policies, up to and including suspension or expulsion for students.
• The use of marijuana can impair judgment, coordination, and cognitive function, which may pose risks to individual health and safety as well as the well-being of the university community.
• Students who require medical marijuana for documented medical conditions may not possess or use marijuana on university grounds. 
• Quincy University provides educational resources and support services for students regarding the risks associated with marijuana use and available counseling services for substance use issues.
• The university reserves the right to report violations of marijuana laws to appropriate law enforcement authorities when deemed necessary for the safety and well-being of the university community.

Alcohol Use at University Events

To promote responsibility and moderation, the University has policies governing alcohol use at designated University-sponsored events, its representatives’ events, or events sponsored by organizations, whether on or off campus. An “event” is any activity registered through the Office of Student Development or sponsored by the University.

Event sponsors and organizational officers are responsible for the conduct of the event. Off-campus events sponsored by University representatives must comply with federal, state, and local laws and University policy.

Any on-campus activity involving alcohol and student participation requires written approval from the Vice President of Student Development via the Office of Student Development’s Permission to Serve Alcohol form. Alcohol may only be served in approved areas and to legal-age community members as per state law.

Guidelines for serving alcohol at University events include:

• Ensuring underage individuals are not served alcohol.
• Designating controlled areas for legal-age consumption.
• Monitoring to prevent underage drinking.
• Prohibiting the free distribution of alcohol.
• Limiting alcohol service times.
• Offering non-alcoholic beverages and non-salted food throughout the event.
• Ensuring adequate supplies last for the duration.
• Prohibiting contests or games promoting alcohol consumption.
• Suspending alcohol service 30 minutes before the event ends.
• Prohibiting the entry of intoxicated individuals, with follow-up discussions and referrals by organizational advisors.
• Requiring advance approval of a security plan by the Office of Student Development for alcohol-served events.

Americans with Disabilities Act of 1990 and Rights of Students with Disabilities under Section 504 of the Rehabilitation Act of 1973

Quincy University complies with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990 and its 2008 Amendments. These acts identify that ” … no otherwise qualified handicapped individual … shall, solely because of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance (29 USC Sect. 706).” Regulations implementing Section 504 and the ADA establish standards for employment practices, the accessibility of facilities, and education programs that institutions receiving federal funds must comply with (34 CFR Part 104).

In accordance with these regulations, a qualified person with a disability who meets the academic and technical standards required to enroll in and participate in the Quincy University program shall be provided an equal opportunity to obtain a degree in the most integrated setting appropriate to that person’s needs. Quincy University provides reasonable accommodations to meet the needs of students with disabilities.

The Vice President of Student Development / Dean of Students coordinates the provision of accommodations for students with disabilities in compliance with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and its 2008 Amendments, and their implementing regulations. Questions concerning the College’s Policy should be directed to the Vice President of Student Development/Dean of Students. The office is located in Francis Hall, Suite 121.

All academic, medical, and housing accommodations requested are developed with each student and are reasonable and specific based on current documentation from an appropriate qualified professional. All accommodations are individualized, flexible, and confidential, tailored to the nature of the disability and the academic environment. Students will meet with the Vice President each semester to request academic accommodations, as needed, due to medical or housing reasons.

Animal Policy: Service Animal, Assistance Animal, and Pet Policy

Quincy University is committed to creating a diverse, welcoming, and equitable campus that recognizes the vital partnership between individuals with disabilities and their service animals. Approval for an emotional support animal or service animal must be granted, and the applicable paperwork must be completed and filed before the animal can come on campus.

Access rights afforded to users of service animals come with the responsibility of the individual with a disability to ensure compliance with all requirements of this policy. The individual assumes full personal liability for any damage to property or persons caused by their service animal. QU shall not be responsible for any harm to a service animal while on campus, including but not limited to injury to the animal caused by pest management or lawn care products.

The definition of a service animal (28 CFR Part 35.04) is:

• A service animal is a dog individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.
• With the possible exception of miniature horses, other animals, whether wild or domestic, trained or untrained, are not service animals.
• The work or tasks performed by a service animal must be directly related to the individual’s disability. Examples of work or tasks include, but are not limited to:
  • assisting individuals who are blind or have low vision with navigation and other tasks,
  • alerting individuals who are deaf or hard of hearing to the presence of people or sounds,
  • providing non-violent protection or rescue work,
  • pulling a wheelchair,
  • assisting an individual during a seizure,
  • alerting individuals to the presence of allergens,
  • retrieving items such as medicine or the telephone,
  • providing physical support and assistance with balance and stability to individuals with mobility disabilities,
  • helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors.

Animals not covered under the service animal definition can be asked to leave a QU program or facility. [Note: Emotional support/therapeutic animals not within the service animal definition may be entitled to reside in QU housing as an appropriate accommodation under the Fair Housing Act, as determined on a case-by-case basis.]

Determining if a dog meets the definition of a service animal (28 CFR Part 35.136(f))

• If it is not readily apparent that the animal has been trained to perform work or a task for a person with a disability, the ADA allows two inquiries; please be discreet and non-threatening.
  • QU may ask whether the animal is required due to a disability.
  • QU may ask what work or task the animal has been trained to perform.
• QU may not ask about the nature or extent of a person’s disability.
• QU may not ask for proof that the animal is certified, trained, or licensed as a service animal.

The behaviors expected of a service animal and an individual with a disability

• The animal will remain under the individual’s control and perform the required behavior.
• The animal will respond to the individual’s commands, cues, and corrections (voice, hand, laser, sound, and behavioral cues).
• The animal will not initiate interaction with other animals or people unless released by the individual.
• The animal will maintain a controlled position, in appropriate proximity and position to the individual, on cue by the individual and/or as applicable to the behavior.
• The animal should not bark, howl, whine, growl, snarl, or display bared teeth or gums (unless panting). These behaviors may be considered a direct threat. Note that some alert dogs are trained to bark to get their individual’s attention.
• The individual’s commands and/or cues are given in a manner that is understood and consistently responded to by the dog and appropriate for a public setting.
• The individual is responsible for the dog’s care and supervision, including anticipating the dog’s need to relieve itself, cleaning up after the animal, and maintaining the dog’s grooming, health, and local license.

Exclusion of service animals

(DOJ, Title II, Amended Regulation, 28 CFR Part 35.136(b))

• A public entity may ask an individual with a disability to remove a service animal from the premises if:
  • The animal is out of control, and the animal’s individual does not take effective action to control it, or
  • The animal is not housebroken.
  • The owner is not caring for the animal.

Areas of Safety

Service Animals shall be permitted at and/or in QU facilities, in accordance with the ADA, CFR Part 35, subject to the following:

1. All requests for an individual with a disability to be accompanied by a service animal must be addressed in writing to the Vice President for Student Development at 1800 College Avenue, Quincy, IL 62301, and must include the required vaccination documentation. This written request must be delivered to the Vice President for Student Development’s office at least 10 business days before bringing the service animal to school or a school function.
2. Owners of a service dog must provide annual proof of the following vaccinations:
   DHLPPC (Distemper, Hepatitis, Leptospirosis, Parainfluenza, Parvovirus, Coronavirus), Bordetella, and Rabies.
3. Owners of service miniature horses must provide annual proof of the following vaccinations: Equine Infectious Anemia (Coggins Test), Rabies, Tetanus, Encephalomyelitis, Rhinopneumonitis, Influenza, and Strangles.
4. All service dogs must be spayed or neutered.
5. All service animals must be free of fleas and ticks.
6. All service animals must be kept clean and groomed to avoid shedding and dander.
7. Owners of service animals are liable for any harm or injury caused by the animal to other students, staff, visitors, and/or property.
8. The animal must be a dog or, in specific circumstances, a miniature horse. No other wild or domestic animal species will be permitted in schools as a “service animal.”
9. The animal must be “required” for the individual with a disability.
10. The animal must be “individually trained” to perform a task for the individual with a disability.
11. Removal of a Service Animal: A QU administrator may ask an individual with a disability or their parents or legal guardian to remove a service animal from a school building, a classroom, or from a school function if any one of the following circumstances occurs:
    1. The animal is out of control, and its handler does not take effective action to control it.
    2. The animal is not housebroken.
    3. The animal’s presence would “fundamentally alter” the nature of the service, program, or activity.
12. A service animal must have a harness, leash, or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the service animal’s safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler’s control.
13. QU is not responsible for the care or supervision of a service animal, including walking the animal or responding to its need to relieve itself.
    1. QU is not responsible for allowing a staff member to walk the service animal or provide any other care or assistance to the animal.
    2. Students with service animals are expected to care for and supervise their animals. Suppose a young child or a student with disabilities cannot care for or supervise their service animal. In that case, the parent is responsible for providing care and supervision of the animal. Issues related to the care and supervision of service animals will be addressed on a case-by-case basis at the discretion of the building administrator.

Assistance Animal Policy

An Assistance animal provides emotional support, alleviating one or more identified symptoms or effects of an individual’s disability. It’s necessary to ensure that the Assistance Animal is needed so the student can use and enjoy University housing and fully engage as a student at QU.

Unlike a service animal, an Assistance Animal does not perform tasks related to activities of daily living for a person with a disability or accompany that person at all times. As a result, Assistance Animal(s) approved for the residential setting are prohibited in other buildings and are subject to restriction from any area with a no-pet policy.

Assistance Animal(s) can be a reasonable accommodation. Contact the Vice President of Student Development at the Office of Student Development (tracych@quincy.edu) to establish reasonable accommodations.

All students who wish to have a service animal must secure a letter from a health professional, such as an MD, OD, DO, or mental health provider. A healthcare-paid letter from a healthcare provider for a student who lacks established care will not be sufficient. Established care means seeking healthcare from this provider for at least one calendar year. A letter from a website stating the animal is a service animal, assistance animal, or emotional support animal will not be sufficient. 

Students must recertify annually and provide evidence of continued treatment since the last certification date.

The student must complete the care plan form for their animal each year, including copies of vaccination records and a plan for how the animal will be cared for when the student is available and when they are not.

Animals are NOT permitted in any building other than a student’s residence hall unless they are certified service animals.

Animals considered dangerous under Illinois state law are not permitted on campus. These include big cat species, wolves, jaguars, and poisonous, life-threatening reptiles.

Reasonableness Guidelines:

The University, in consultation with the student and other parties, as appropriate, may consider the criteria below in determining whether the presence of the Assistance Animal is reasonable in making housing assignments for students:

• Whether the animal poses (or has posed in the past) a direct threat to the individual or others;
• Whether the animal causes (or has caused) excessive damage to housing beyond reasonable wear and tear;
• Whether the size of the animal is too large for the available assigned housing space;
• Whether the animal’s presence would force another individual from assigned housing (e.g., severe allergies);
• Whether the animal’s presence violates other residents’ right to peace and enjoyment;
• Whether the animal is housebroken or cannot live with others reasonably.

Applicable Procedures for Assistance Animals

To be allowed to have an Assistance Animal reside in campus housing, the student must complete these steps:

• Have a documented disability on file with the Office of Student Development
• File an Assistance Animal Request:
• Provide a letter from a physician and/or mental health professional verifying the Assistance Animal as a strategy of ongoing treatment and the connection between the disability and the need for the animal.
• Sign QU’s contractual agreement for an Assistance Animal.
• Provide an updated vaccination report from the Assistance Animal’s veterinarian.
• Provide proof of liability insurance with liability limits of no less than $1,000,000 for bodily injury and property damage combined. Proof of liability insurance should be current and ongoing while the student attends Quincy University.

Once the Office of Student Development receives the request form and necessary documentation, QU will review them to confirm the need for the Assistance Animal and the appropriate accommodation for campus housing.

Pet Policy Program Rules, Requirements, and Restrictions

Please read this information to understand the rules, requirements, and restrictions of the Quincy University Pet Policy. When you turn in the registration form, you will be asked to verify your understanding and acceptance of this information.

All pets must be registered with the Office of Residence Life.  Pets must arrive on campus during the first two weeks of each semester; after that, they will not be allowed on campus.  

Allowed Pets

• Cats must be a minimum of six (6) months old and spayed/neutered. No exceptions will be made. They must be spayed/neutered, litter box trained, current on all vaccinations, including FVCRP and rabies, FELV/FIV negative, and on flea/tick preventatives. Cats must be crated when the student is not in the room.
• Dogs must be at least one (1) year old, spayed/neutered, and not larger than 50 pounds when fully grown. No exceptions will be made. They must be housebroken, spayed/neutered, and current on all vaccinations, including DHLPPV, rabies, Bordatella, heartworm testing, and flea/tick preventatives. Dogs must be crated when a student is not in the room.
• Rabbits, hamsters, rats, mice, gerbils, sugar gliders, guinea pigs, and lizards - must be kept in an aquarium or other appropriate housing when a student is not in the room.
• Birds - must be kept in a cage or other appropriate housing when a student is not in the room.
• Fish may be kept in a wet aquarium, not to exceed 40 gallons.

Prohibited Pets

• The following dog breeds or any derivative/mixes thereof are prohibited:
  • Pit Bull
  • Rottweiler
  • German Shepherd
  • Chow
  • Akita
  • Wolf breeds
  • Any mix containing these listed above, or
  • Any aggressive breed or herding with the result of biting
• Snakes; and
• Spiders.

Pet or Assistance Animal Rules

• The Pet Owner assumes all responsibility for the pet’s actions regardless of circumstances.

• Pets may not be left unattended on campus during any breaks.

• Quincy University ID Tags will be issued to all dogs or cats and must always be worn, along with a vet-issued Rabies Tag.

• All pets must wear collars with the provided university tags. Tags will be given out each year, and the tag color will correspond with the building the student lives in.

• All pets must reside with the person they are registered to.

• All pets must be housebroken. Training pads are highly discouraged.

• All pets must always be on a leash while outside. Under no circumstances are pets allowed to run unsupervised outside, including on all athletic fields.

• No pets can be unsupervised outside the owner’s residence.

• Pets are not allowed in residence hall bathrooms.

• Pet owners are responsible for ensuring their pets are cleaned up afterward.

• When left unattended in the room, all pets must be crated, caged, stationed, or in a terrarium/aquarium.

• No pet may exhibit any aggressive behavior towards humans or other pets. This is determined on a case-by-case basis.

• Owner negligence or mistreatment of a pet will not be tolerated. This will result in the pet being removed from university housing.

• Pets attacking other pets or humans will not be tolerated. The pet will be removed from the university.

• Failure to remove a pet from campus will result in a fine and/or action.

• Students must register their pets every year. Failure to register a pet will result in a $1000 fine.

• Pets (including fish in aquariums) are prohibited in academic buildings, the HFC, the Student Union (cafeteria and underneath the cafeteria), or the SSC.

• Pets should be kept only in the pet owner’s room, not in common areas.

• Pets must be on a leash or in a carrier outside the owner’s room or when walking on campus property.

• Pets not registered are prohibited in the residence halls, and pet sitting for external pets is not permitted.

• When students leave their rooms, their pets must be crated. 

• One pet is allowed per student in the designated residence halls.

• Dogs must be groomed regularly, not in university bathrooms or locker rooms.

Owner’s Responsibilities for an Animal

Students granted accommodation in University housing under the Assistance program are subject to the following rules, expectations, and any other University rules and regulations.

• The animal must not be unruly, disruptive, or a direct threat to the health and safety of others.

• The animal must always be under the owner’s control (harnessed, tethered, on a leash, or held by the student).

• The student must establish a care plan that addresses the animal’s health, safety, and cleanliness.

• The student must follow all local and state laws regarding pet ownership.

• The animal is only permitted in the student’s room and must always be under the owner’s control. The animal is excluded from other areas, such as dining halls, Francis Hall, HFC/Pepsi Arena, Brenner Library, North Campus, Hawk’s Nest, or other regions that prohibit animals.

• The animal cannot be left unattended during breaks or during extended residence hall closures. Generally, the animal should also be gone when the student is gone for an extended period. During repairs to the residence, the student must either be present to manage the animal or arrange for its removal during the repair period. Housing will notify the student of such repair schedules to determine what is necessary.

• The student is responsible for any damage caused by the animal. The student is responsible for picking up their animal’s feces and cleaning up after any incident. A fine will be imposed if a student does not pick up their animal’s feces.

• As with Service Animals, the owner is responsible for the animal’s care and supervision, including toileting, grooming, feeding, and veterinary care. Housing/Res Life is not obligated to care for or supervise the animal. In addition, if the animal is out of control and the student cannot control/ manage it, or if it is not housebroken, the animal may be removed from University housing. However, dogs must be groomed regularly, not in University bathrooms or locker rooms. University showers, toilets, and laundry facilities should not be used to wash items with pet hair. There will be a fine if students use university facilities to bathe or groom their pets. 

• The animal will be held to the same behavioral standards as residents (e.g., noise, disruption, destruction). The student will be responsible for the animal’s behavior and subsequent consequences. If the student cannot control the animal’s behavior, the assistance animal may be removed and prohibited from university housing.

• The owner must comply with any applicable local or state ordinance, law, or regulation regarding licensing, vaccination, and other requirements for animals residing in housing. The University may require documentation demonstrating compliance with such rules.

• The animal must always be on a leash outside the student’s living space.

• The student is responsible for any damage caused by the animal to University property or the property of others. The University has the right to bill the student’s account for unmet obligations. QU is held harmless for any damages that the animal causes to others.

• The student should request that others avoid petting or addressing the animal, feeding it, deliberately startling it, or separating the student from the animal. To the greatest extent possible, the animal should not.

  • Make contact with others or their personal belongings;

  • Display any behaviors or noises that are disruptive or aggressive to others; and

  • Block an aisle or passageway for fire and/or emergency egress.

• Quincy University ID Tags will be issued to all dogs or cats and must be worn at all times, along with a vet-issued Rabies Tag.

• All animals must be crated, caged, stationed, or in a terrarium/aquarium when left unattended in the room.

• No animal may exhibit any aggressive behavior towards humans or other animals. This is determined on a case-by-case basis.

• Owner negligence or mistreatment of an animal will not be tolerated. The animal will be removed from university housing.

• Animals attacking other pets or humans will not be tolerated. This will result in the pet being removed from the university.

• Students will need to register their pets every year. Not registering a pet will result in a $1000 fine.

• Pets not registered are prohibited in the residence halls; pet sitting for external pets is prohibited.

• When students leave their rooms, their pets must be crated.

• One pet per student in the designated residence halls (including foster and assistance animals) is allowed.

• Dogs must be groomed regularly; however, they must not be in university bathrooms or locker rooms. University showers, toilets, and laundry facilities should not be used to wash items with pet hair.

• Animals should be spayed or neutered.

• The pet owner must provide the name, address, and phone number of an emergency contact to ensure immediate custody of the pet in the event of the pet owner’s severe illness or death.

• Resident understands that they are liable for damages caused by the pet, including injury to others and damage to personal property and the Institution’s property.

• Pets will not be allowed to disturb other residents’ health, safety, rights, comfort, or quiet enjoyment.

Noise

Students are responsible for ensuring that the pets they bring to Quincy University do not make excessive noise (e.g., barking, howling, chirping, etc.) that disturbs other residents and their pets. Noise violations may include the pet being heard outside the room during quiet hours or excessive noise during the day when respect hours are in effect. The student is responsible for ensuring their pet is not violating quiet hours. Students with dogs may bring training devices, such as shock or spray collars, to discourage their pets from making unnecessary noise in the residence halls. Students are encouraged to purchase and try these training devices before bringing their pets to campus. Students with noisy pets will be given a two-week grace period at the beginning of the semester to adjust their pets to life in the residence halls. If, at the end of the two-week grace period, the pet is still disrupting the living community, the following steps will be taken:

• Verbal warning

• Written warning

• Removal of the pet

Smells

To help eliminate odors, pet waste should be disposed of in the dumpster outside the building, not in the trash cans inside. The student is responsible for removing all fecal matter created by the animal on college property. The use of training pads for everyday use is highly discouraged. Failure to clean up after your pet after an accident or outside in the campus quad or the pet walking area will result in the following:

• Warning

• $200.00 fine

• Removal of the pet

Breeding

Owners are not permitted to breed any animal or small pet for sale, food, or other purposes.

Violations

Violations of these rules, requirements, and restrictions will be sent to the Quincy University Student Development Office.

Removal of an Assistance Animal or Pet

The University may require the Owner to remove the Assistance Animal or Pet from University housing if:

• The animal’s behavior is disruptive, threatening, aggressive, or not under control.

• The animal poses a direct threat to the health or safety of others;

• The animal causes substantial property damage to others, including University property.

• The owner does not comply with the Owner’s responsibilities set forth above; or

• The animal or its presence creates an unreasonable disturbance or interference with the University community.

If a request for an assistance animal or pet has been granted, the approval applies only to that specific animal and housing assignment. Requests for another animal or subsequent housing assignments must follow the same procedures outlined in this policy and will be determined following the same guidelines.

Pet Registration

To have a pet at Quincy University, you must do the following.

To have a pet at Quincy University, you must follow these steps:

1. Review the Pet Policy: Before registering, familiarize yourself with Quincy University’s Pet Policy. Understand all rules and regulations regarding pet ownership on campus, including permissible pet types, housing restrictions, and behavioral guidelines.

2. Complete the Pet Program Registration Form: Start the registration process by filling it out. Provide accurate information about yourself and your pet, agreeing to comply with the university pet policies.

3. Gather Required Documents:

   • Recent photo of your pet: Submit a clear photograph showing its face and distinctive markings.
   • Veterinary records: Provide up-to-date vaccination records, including rabies, distemper, and other required vaccines, demonstrating your pet’s good health and compliance with university standards.

4. Pay Pet Registration Fee: To cover administrative costs and maintain pet-friendly facilities, pay the annual registration fee before bringing your pet to campus:

   • Dogs or cats: $200 per pet annually (non-refundable).
   • Cage- or aquarium-dwelling pets (e.g., hamsters, rabbits, birds, lizards): $100 per pet annually (non-refundable).
   • Fish in small aquariums (not exceeding 40 gallons): No registration fee.

5. Submit Registration Documents: Upload all required documents, including the completed form, pet photo, and veterinary records, via the designated online portal or submission platform provided by the university.

6. Await Approval: After you submit documents and fees, please wait for confirmation of your pet program registration from the Office of Student Development or the designated department.

7. Attend Pet Orientation (if required): Attend any mandatory orientation sessions to review campus pet policies, safety guidelines, and available resources for responsible pet ownership.

8. Move-In with Your Pet: After you approve, please bring your pet to the designated pet-friendly housing areas on campus as specified by the university.

9. Maintain Compliance: Throughout your pet’s stay, adhere to university pet policies, ensuring proper care, vaccination, and training to maintain a safe and respectful environment.

10. Renew Registration Annually: Renew your pet’s registration each academic year and pay applicable fees to continue enjoying on-campus housing privileges.

By following these steps, students can register their pets for on-campus housing at Quincy University while adhering to all policies and regulations.

Title XII Public Safety & Welfare Section 167D:8 II.

It is unlawful for any person to fit an animal with a collar, leash, vest, sign, or harness of the type that represents that the animal is a service animal, or service animal tag issued under RSA 466:8, or to request a service animal tag issued under RSA 466:8 if said animal is not a service animal.

Bullying

Quincy University prohibits bullying in the campus community. Bullying is unacceptable in all working, learning, and service interactions.

A. Policy

Quincy values the well-being of its community members and recognizes that bullying on campus is unacceptable. Under this Policy, bullying is prohibited.

Bullying prohibited by this Policy may include, but is not limited to, unwarranted physical contact, sabotage of another person’s work, abuse of authority, abusive expression directed at another person that is outside the range of commonly accepted expressions of disagreement or critique or other conduct that is severe, pervasive or persistent in that it caused the Complainant substantial emotional distress and would cause a reasonable person in the same circumstances substantial emotional distress.

Bullying is not:

• One-time disagreements or incidents.

• Unintentional social mistakes and general non-targeted rude behavior.

• Offering constructive feedback, guidance, or advice about one’s conduct or performance.

• Expressing differences of opinion.

• Stern/blunt delivery of expectations, information, or feedback.

• Reasonable action taken by an employer, supervisor, etc., relating to the management and direction of workers or students in the place of employment, classroom, or any program in which Quincy exercises substantial control. (i.e., managing performance, taking reasonable disciplinary actions, assigning work).

• Retaliation against employees who make good-faith reports under this policy, even when the concerns are ultimately unsubstantiated, is prohibited and should be considered a factor in evaluating an employee’s performance, subject to university evaluation procedures.

• False reports of bullying that are found to have been made intentionally also constitute a violation of this policy and should be taken into account in evaluating the individual’s performance, subject to university evaluation procedures.

• Students impacted by bullying may also access support services from appropriate campus resources.

B. Definitions

• Bullying: The repeated mistreatment by words or actions that are intended to embarrass, humiliate, degrade, demean, intimidate, and/or threaten an individual or group. Behavior that foreseeably places bystanders or unintended targets at risk or in fear, or causes them to feel threatened or humiliated, is within the scope of this definition. Bullying can take a variety of forms and may include behaviors that are physical, verbal, nonverbal, direct, or indirect, and may take place face-to-face, via written communications, or by electronic means. Some examples of bullying include, but are not limited to:
  • Shouting or yelling at, berating, ridiculing, or demeaning others;
  • Repeated name-calling and attacks on one’s character, using a person as an object of ridicule, using nicknames after being warned by the Complainant that the nickname is considered to be offensive, or spreading gossip and rumors about the person to others;
  • Mocking, ridiculing, punishing, or putting someone down in front of others, constant unwarranted criticism, or making offensive remarks regarding a person’s known intellectual or physical attributes;
  • Persistently interrupting a person or otherwise preventing a person’s legitimate attempts to speak;
  • Undermining or sabotaging the work performance of others by;
  • Withholding merited resources
  • Preventing an employee/student from performing their responsibilities, negatively impacting their work-life/academic-life, and recognition and/or advancement
  • unequally treating an individual or group, such as a differing distribution of responsibilities, the application of divergent standards for workload/hours/acceptable conduct, or blatant disregard for an employee’s or student’s position or stated job duties.
  • Spreading false or sensitive information about another that may interfere with that person’s ability to function or perform their duties within the scope outlined in B.2 of this Policy;
  • Deliberately excluding, isolating, or marginalizing a person from normal workplace activities;
  • Tampering with a person’s personal effects or work equipment; damage to or destruction of a person’s work product, work area, including electronic devices, or personal property;
  • Punishments or negative consequences designed primarily to shame, exclude, and/or draw negative attention from others;
  • Violent behavior, such as pushing, shoving, kicking, poking, or tripping; assault or threat of physical assault; making threatening gestures toward a person or invading personal space after being asked by the Complainant to move or step away. Physically violent bullying may violate criminal law as well as other university policies.
  • Making explicit or implicit threats to a person’s job security or position when not part of a legitimate supervisor-led process to set expectations or engage in progressive discipline, as outlined by the University. This may include, but is not limited to, manipulating a person’s workload in a manner intended to cause that person to fail to perform legitimate functions.

• Educational Interference: Intentional actions or words that hinder students from achieving learning outcomes or create an unsafe learning environment.

• Retaliation: Adverse actions against an individual for filing, supporting, or providing information related to a bullying complaint, including intimidation or harassment.

• Witness: Individuals who observe incidents of bullying.

Business and Finance

Valid student ID cards are required to collect student payroll checks and refunds.  Any fines, charges, or statements for damages must be paid as soon as presented to the student. Students with outstanding charges, fines, or any other financial obligations will not be permitted to register for classes for the following semester. They may have their official transcript and diploma held in whole or in part until all past due student account balances have been paid.  For more information regarding student account policies, please visit

https://www.quincy.edu/business-office-2/

Computer Policy and Use of Information Technology Resources

The use of information technology resources owned or operated by Quincy University is a privilege and imposes specific responsibilities and obligations. The privilege is subject to University policies and local, county, state, and federal laws. University computers and technology resources are intended for “business use,” which is defined as advancing the business and mission of Quincy University.

Information technology resources are all computer-related equipment, computer systems, software, network hardware, and all information owned or managed by Quincy University. As an employer and owner of the network and email system, the law gives the University broad rights to access and copy email and other information stored on University-owned equipment. Computers, networks, and communications equipment owned by Quincy University are provided to support the institution’s educational mission. Users of these facilities must understand that such communications are not private. Networks are constantly monitored using automated and manual procedures to preserve security and efficiency.

Similarly, University-owned computer systems are periodically reviewed and updated by technical support staff to maintain currency and performance standards.

Content Management: By having a University computer account or using any aspect of the University’s information technology resources, the user understands that the University has the right to limit which Internet traffic may enter or exit the University network. The user further understands that the University may monitor any Internet traffic on a University-owned system for policy violations, performance issues, and any other issues deemed appropriate by the Director of Information Technology.

Guidelines: The following guidelines help define what a user may or may not do with information technology resources.

In making acceptable use of information technology resources, the USER MUST:

• Protect their University username and password from unauthorized use. The user is responsible for all activities on their account or from their system.

• Access only information owned by their account, publicly available, or information to which the user has been given authorized access.

• Use legal versions of copyrighted software in compliance with vendor license requirements.

• Please be careful when using shared resources. The user must refrain from monopolizing systems, storing excessive amounts of data on University servers, printing extensive documents, and engaging in any other activity that abuses University shared resources.

• Respect the privacy rights of others.

• Respect intellectual property rights (as reflected in licenses and copyrights).

• Understand and abide by the University’s Computer Policy.

In making acceptable use of information technology resources, the user MUST NOT:

• Give another person their University computer account information.

• Access or view any pornography related material.

• Install games, plug-ins, chat programs, P2P, or other non-business-related software on University systems. Install any software in the computer labs without authorization from Information Technology Services.

• Attempt to circumvent or subvert system or network security measures.

• Engage in any activity that is intentionally harmful to systems or to any information stored thereon, such as creating or propagating viruses, disrupting services, damaging files, or making unauthorized modifications to University data.

• Use a University system or a system connected to any portion of the University network for any illegal or criminal purpose.

• Use the University’s systems for commercial purposes.

• Download file-sharing programs.

• Make or use an illegal copy of copyrighted software, store such copies on University Systems, or transmit them over University networks.

• Use email or messaging services to harass or intimidate another person.

• Send unsolicited mass mailings.

• Use the University systems or networks for personal gain; for example, by selling access to your University account or to University systems or networks, or by performing work for profit with University resources in a manner not authorized by the University.

• Use the University systems or networks for purposes or materials that violate University Polices.

• Use the University systems or networks for purposes or materials that would violate state or federal laws.

• Disclose any confidential data.

Passwords and User Accounts: To access University computers and their networks, users will be assigned a unique username and password (a University computer account). Only staff, faculty, and current students can have a University computer account.

Authentication for this account is required to access the University’s computers and networks.

The owner of the University Computer Account is accountable for its use. It is the owner’s responsibility to protect their account’s username and password, as well as the integrity of accessible systems and the confidentiality of accessible information.

You’ll need to follow the following password guidelines to obtain a University Computer Account; failure to do so will result in the forfeiture of the account and the use of University information technology resources.

• Password must be at least seven (7) characters long.

• Previously used passwords must not be used again.

• Words found in dictionaries should be avoided.

• Passwords must NEVER be displayed, printed, written down, or otherwise recorded unsecured.

Usage Policy: The use of the University-supplied data port is subject to all the above guidelines in this policy, as well as the guidelines below.

By connecting any computer to a data port in a university residence or by attaching it to the university wireless network, the user will be required to comply with the network management protocols necessary to protect the university network and users. These mandate that each computer connected to the network have the latest operating system security updates installed (as specified by the respective vendors) and that the relevant protections against the propagation of viruses are in place. The Internet connection is restricted by firewalls and bandwidth controls, which limit certain activities, e.g., file sharing. The University reserves the right to prohibit any Internet traffic it believes to be disruptive or in violation of University policies and ethical standards.

The conduct of any illegal activity via the University network is strictly prohibited. The convenience of sharing multimedia data files across a global community brings a particular responsibility to respect intellectual property rights.

If a user’s system is discovered to have a virus or other security issues, a connection may be quarantined or terminated until the problem is resolved.

Software Installation: Information Technology Services must approve all software installations on University-owned systems. Users are prohibited from installing any non-business software on University-owned systems. This includes games, chat programs, plug-ins, add-ons, and any other software considered non-business-related. Information Technology Services and the appropriate authority determine which software is non-business-related.

Information Disclaimer: Quincy University disclaims any responsibility and/or warranties for information and materials on non-college systems available over publicly accessible networks. Such information or materials do not necessarily reflect the opinions or attitudes of the Quincy University community. Individuals using computer systems owned by Quincy University do so subject to applicable laws and University policies.

File Sharing: File sharing distributes or provides illegal access to copyrighted materials. The Quincy University network may not be used to distribute or download illicit copies of copyrighted works and intellectual property of others. Students who allegedly violate this policy will be held accountable through the Student Accountability Process, with the potential for further civil and criminal liabilities based on the severity of the violation.

Doxxing / Digital Harassment

Unauthorized sharing, posting, publishing, or distributing another individual’s personal information, images, recordings, identifying information, or electronic content with the intent to harass, intimidate, threaten, embarrass, or harm another person is prohibited.

This includes conduct occurring through social media, electronic communication, websites, messaging platforms, artificial intelligence tools, or other digital technologies.

AI / Synthetic Media Misuse

The unauthorized use of artificial intelligence tools, synthetic media, deepfake technology, impersonation technology, or fabricated digital content for purposes of deception, harassment, academic dishonesty, fraud, or misrepresentation is prohibited.

Violations may be addressed through academic processes, student accountability procedures, or both.

Recording in Private Spaces

Recording, photographing, livestreaming, transmitting, or monitoring individuals in private settings where there is a reasonable expectation of privacy, including bathrooms, locker rooms, bedrooms, or changing areas, without consent is prohibited.

Discrimination Policy

I. Introduction and Scope¹

These are the written policies and procedures for filing and processing complaints of prohibited discrimination, harassment (including non-Title IX sexual harassment), and retaliation at Quincy University. Quincy University is committed to creating and maintaining a community where all persons participating in its programs and activities can work together in an atmosphere free of discrimination, harassment, and retaliation. Every member of the Quincy University community should be aware that Quincy University strongly opposes discrimination, harassment, and retaliation in all forms and that law and Quincy University policy prohibit such behavior. Quincy University intends to take whatever action may be necessary to prevent, correct, and, if required, discipline behavior that violates this policy.

This policy applies to all members of Quincy University’s community, including students, faculty, staff, independent contractors, and anyone else who participates in Quincy University’s programs and activities. The application of this policy extends to Quincy University programs and activities both on and off campus, including overseas programs. Individuals who violate this policy are subject to discipline up to and including discharge, expulsion, suspension, and other appropriate sanctions or actions.

II. Policy Prohibiting Discrimination²³

It is the policy of Quincy University to prohibit discrimination in its educational services, classes, and programs without regard to national origin, religion, age, sex (including pregnancy), gender (including gender identity and expression), race, color, ancestry, sexual orientation, marital status, registered domestic partner status, genetic information, veteran status, disability or any other characteristic protected by applicable law. This policy also prohibits discrimination based on the perception that an individual has one or more of the foregoing protected characteristics or an individual’s association with a person or group with one or more actual or perceived protected characteristics.

It is the policy of Quincy University to provide equal employment opportunities to all applicants and employees regardless of race, religion, color, national origin, ancestry, physical, or mental disability, medical condition, marital status, registered domestic partner status, sex, gender (including gender identity and expression), age, genetic history, sexual orientation, military or veteran status, or any other characteristic protected by local, state, or federal law. This policy also prohibits discrimination based on the perception that an individual has one or more of the foregoing protected characteristics or an individual’s association with a person or group with one or more actual or perceived protected characteristics. All employment decisions, including, but not limited to, hiring, retention, assignment, transfer, evaluation, dismissal, compensation, and advancement for all positions, shall be based on job-related criteria and respond to Quincy University’s needs.

Quincy University’s policy is to comply with the accessibility requirements of Section 504 of the Rehabilitation Act of 1973. Quincy University will respond to and resolve prohibited discrimination complaints regarding accessibility, including those based on disability.

III. Policy Prohibiting Harassment

1. Prohibition Against Harassment
   Quincy University is committed to providing an academic and work environment free of prohibited forms of harassment, including harassment based on race, religion, color, national origin, ancestry, disability, genetic history, registered domestic partner status, marital status, sex (including pregnancy), gender (including gender identity and expression), age, sexual orientation, military or veteran status, or any other characteristics protected by local, state, or federal law. This policy also prohibits harassment based on the perception that an individual has one or more of the foregoing protected characteristics or an individual’s association with a person or group with one or more actual or perceived protected characteristics. It is further the policy of Quincy University to provide an educational and employment environment free from sexual misconduct, as well as unwelcome sexual advances, requests for sexual favors, sexual favoritism, or other verbal or physical conduct or communications constituting sexual harassment.
2. Definitions and Examples of Harassment
   Harassment comes in many forms and can be based on various protected categories. No definition can be all-encompassing. Harassment based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, registered domestic partner status, sex (including pregnancy), gender (including gender identity and expression), age, or sexual orientation of any person, or the perception that a person has one or more of these characteristics violates this policy. Sex-based harassment does not have to be sexual, however, and may include offensive remarks about a person’s sex, gender, gender identity, or expression. Any hostile or offensive conduct based on sex or gender can constitute prohibited harassment. For example, repeated derisive comments about a person’s competency to do the job, when based on that person’s sex or gender, could constitute sex-based harassment.
   
   Prohibited forms of harassment under this policy include, but are not limited to:
   1. Verbal Harassment
      Inappropriate or offensive remarks, slurs, jokes, or innuendoes based on a person’s race, gender, sexual orientation, or other protected status. This form of impermissible conduct may include, but is not limited to, inappropriate comments on an individual’s body, physical appearance, attire, sexual prowess, marital status, or sexual orientation; unwelcome flirting or propositions; demands for sexual favors; verbal abuse, threats, or intimidation; or sexist, patronizing, or ridiculing statements that convey derogatory attitudes based on gender, race, nationality, sexual orientation, or other protected status.
   2. Physical Harassment
      Inappropriate or offensive touching, assault, or physical interference with free movement. This may include, but is not limited to, kissing, patting, lingering, or intimate touches; grabbing, pinching, leering, or staring; unnecessarily brushing against or blocking another person; whistling; or sexual gestures. It also includes any physical assault or intimidation directed at an individual due to that person’s gender, race, national origin, sexual orientation, or other protected status.
   3. Visual or Written Harassment
      The display or circulation of visual or written material that degrades an individual or group based on gender, race, nationality, sexual orientation, or other protected status. This may include, but is not limited to, posters, cartoons, drawings, graffiti, reading materials, computer graphics, or electronic media transmissions, including videos, memes, and other social media content.
   4. Environmental Harassment
      A hostile academic or work environment exists where it is permeated by innuendo, insults, or abusive comments directed at an individual or group based on gender, race, nationality, sexual orientation, or other protected status; or gratuitous comments on gender, race, sexual orientation, or other protected status that are not relevant to the subject matter of the class or activities on the job. A hostile environment can arise from an unwarranted focus on sexual topics or sexually suggestive statements in the classroom or work environment. It can also be created by an unjustified focus on, or stereotyping of, particular racial or ethnic groups, sexual orientations, genders, or other protected statuses. An environment may also be hostile toward anyone who merely witnesses prohibited harassment in their immediate surroundings, although the conduct is directed at others. Determining whether an environment is hostile involves considering the totality of the circumstances, including the frequency and severity of the conduct, whether it is humiliating or physically threatening, and whether it unreasonably interferes with an individual’s learning or work.
   5. Sexual Harassment - Prohibited as part of university policy and Title IX policy

      Harassment can include “sexual harassment” or unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment of a sexual nature.⁴ Sexual harassment includes:

• Submission to the conduct is made a term or condition of an individual’s employment, academic status, or progress;
• Submission to, or rejection of, the conduct by the individual is a basis for employment or academic decisions affecting the individual or
• The conduct has the purpose or effect of harming the individual’s work or academic performance, or of creating an intimidating, hostile, or offensive work or educational environment.

This definition encompasses two kinds of sexual harassment:

• “Quid pro quo” sexual harassment occurs when a person in a position of authority makes educational or employment benefits conditional upon an individual’s willingness to engage in or tolerate unwanted sexual advances, requests, or favors.
• “Hostile environment” sexual harassment occurs when unwelcome conduct based on a person’s gender is sufficiently severe or pervasive to alter the conditions of an individual’s learning or work environment, unreasonably interfere with an individual’s academic or work performance, or create an intimidating, hostile, or abusive learning or work environment. The victim must subjectively perceive the environment as hostile, and the harassment must be such that a reasonable person of the same gender would find it hostile.

These are examples of conduct that may constitute sexual harassment and violate this policy. This list is not exhaustive.

• Verbal: Inappropriate or offensive remarks, slurs, jokes, or innuendoes based on a person’s sex or gender. This may include, but is not limited to, inappropriate comments regarding an individual’s body, physical appearance, attire, sexual prowess, marital status, or sexual orientation; unwelcome flirting or propositions; continued requests for dates; making or threatening reprisals after a negative response to a sexual advance; demands for sexual favors; verbal abuse, threats, or intimidation of a sexual nature; or sexist, patronizing, or ridiculing statements that convey derogatory attitudes about a particular sex or gender.
• Physical: Inappropriate or offensive touching, assault, or physical interference with free movement. This may include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, pinching, leering, staring, unnecessarily brushing against or blocking another person, whistling, or sexual gestures.
• Visual or Written: The display or circulation of offensive, sexually oriented visual or written material. This may include, but is not limited to, posters, cartoons, drawings, graffiti, reading materials, computer graphics, or electronic media transmissions, including videos, memes, and other social media content.
• Environmental: An academic or work environment permeated with sexually oriented talk, innuendo, insults, or abuse not relevant to the subject of the class or activities on the job. A hostile environment can arise from an unwarranted focus on sexual topics or sexually suggestive statements in the classroom or work environment. An environment may be hostile if unwelcome sexual behavior or other harassment based on a protected status is explicitly directed at an individual, or if the individual merely witnesses prohibited harassment in their immediate surroundings. Determining whether an environment is hostile is based on the totality of the circumstances, including the frequency and severity of the conduct, whether the conduct is humiliating or physically threatening, and whether it unreasonably interferes with an individual’s learning or work.

Sexually harassing conduct can occur between people of the same or different genders. The standard for determining whether conduct constitutes sexual harassment is whether a reasonable person of the same gender as the victim would perceive the conduct as harassment based on sex.

IV. Retaliation

Retaliation against any member of Quincy University’s community is prohibited.

As used in this policy, the term “retaliation” means taking adverse action against someone who, in good faith, has made a complaint under this policy or raised any other concern under this policy to an administrator, or who referred a matter for complaint or investigation, or who participated in an investigation or hearing process under this policy.

An “adverse action” is any action that would deter a reasonable person from making a complaint of discrimination, harassment, or retaliation under this policy or deter a reasonable person from participating in an investigation or hearing process. Examples of adverse actions include discharge, demotion, suspension, the denial of compensation, benefits, or other terms, conditions, or privileges of employment. Adverse actions may also consist of: dismissing, suspending, or disciplining a student or changing or lowering a grade or evaluation of a student, or in any other manner negatively affecting the student’s academic career; terminating or threatening to terminate a customer or vendor relationship; and taking similar actions against an alum or volunteer. This policy does not prohibit an employment action or any other action that would have been taken regardless of the disclosure of information.

Drone Policy

Quincy University is dedicated to maintaining a safe environment that respects the privacy of its community members. Uncrewed aerial vehicles (UAVs), commonly known as drones, pose unique challenges and risks, including accidents, privacy violations, and technical failures, especially on college campuses.

To safeguard campus safety and privacy, Quincy University strictly prohibits the operation of drones or UAVs on or above its properties and facilities, except in the following circumstances:

1. Authorized Public Agencies or Vendors:

   • Public agencies or private vendors properly insured, licensed, and registered with the Federal Aviation Administration (FAA) may operate drones/UAVs for law enforcement purposes or when contracted by the university for campus surveys, repairs, improvements, planning, or other approved projects requiring aerial photography or video.

2. Educational Use by Quincy-Employed Instructors:

   • Quincy-employed instructors who are FAA certified may use drones/UAVs owned, insured, and registered by Quincy University as part of educational exercises for students. Students may only operate campus-owned drones/UAVs under the direct supervision of an FAA-certified instructor. Operations must be conducted in areas without risk to individuals, groups, vehicles, or facilities in the event of a technical failure. Drones/UAVs cannot be lent to students or unlicensed operators.

3. Marketing and Digital Communications:

   • Quincy’s Marketing and Digital Communications Office may use insured, Quincy-owned drones/UAVs licensed and registered with the FAA to photograph the university for promotional purposes. Operations must ensure privacy and pose no threat to individuals, groups, vehicles, or facilities in the event of a technical failure.

4. Athletics Department:

   • The Quincy Athletics Department may use insured, Quincy-owned drones/UAVs licensed and registered with the FAA for operational purposes. Operations must be conducted safely by individuals, groups, vehicles, and facilities in case of technical failure. Due to NCAA regulations, drones/UAVs cannot be used during NCAA-sanctioned sporting events or games.

Authorization and Notification: Any planned use of a drone/UAV must be authorized by Quincy Security in advance. This includes specifying the purpose of use and the location of operation.

Failure to Comply

All students of Quincy University are expected to fully comply with the policies and directives outlined in the student handbook. Non-compliance with these directives will not be tolerated and may result in disciplinary actions. Adherence to this policy is crucial to upholding the integrity, safety, and well-being of the university community. This policy applies to all students of Quincy University, whether residential or commuter, and is enforceable both on and off campus.

Students are required to:

• Adhere to University Policies:

  • Follow all guidelines and policies specified in the student handbook, including but not limited to academic regulations, conduct standards, and residence life rules.

• Comply with the Directions of University Officials:

  • Follow instructions from University Officials, including Resident Advisors, Resident Directors, campus security personnel, and law enforcement officers acting within their official capacity.

• Attend Meetings and Hearings:

  • Attend meetings, hearings, or appointments scheduled by University Officials when directed to do so. This includes meetings related to disciplinary matters, academic concerns, or administrative requirements.

• Identification and Cooperation:

  • Identify themselves to University Officials upon request, providing accurate and truthful information as required for university records and security purposes.

• Compliance with Conduct Violations:

  • Vacate premises or comply with instructions promptly when instructed by University Officials due to violations of prescribed conduct or safety regulations.

Enforcement and Consequences

Failure to comply with this policy may result in disciplinary actions, including warnings, probation, suspension, or expulsion from Quincy University, depending on the severity and recurrence of the violation.

Family Educational Rights and Privacy Act (FERPA)

In compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), Quincy University affords students certain rights concerning their education records. These rights are:

• The right to inspect and review the student’s education records within 45 days of the day Quincy University receives an access request. Students should submit written requests to the registrar identifying the record(s) they wish to inspect. The registrar will make access arrangements and notify the student of the time and place where the records may be inspected. If the registrar does not maintain the records, the registrar shall advise the student of the correct official to whom the request should be addressed.
• The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record they believe is incorrect or misleading. They should write to the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. Suppose the University decides not to amend the record as requested by the student. In that case, the University will notify the student of the decision and advise them of their right to a hearing regarding the request for amendment. When notified of the right to a hearing, additional information regarding the hearing procedures will be provided to the student.
• The right to consent to disclosures of personally identifiable information in the student’s education records, except that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by Quincy University in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom Quincy University has contracted (such as attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing their tasks. A school official has a legitimate education interest if they need to review an education record to fulfill their professional responsibility.
• The right to file a complaint with the U.S. Department of Education concerning alleged failures by Quincy University to comply with the requirements of FERPA. Formal complaints may be filed at the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 202024605.

Directory Information

Directory information at Quincy University includes name, home address, hometown, phone number, date and place of birth, major, minor, and concentration field(s) of study, participation in activities and sports, dates of attendance, degree(s) received, honors and awards received, most recent institution attended, weight and height of athletes, and full or part-time status. This information is considered public unless a student chooses to restrict its disclosure.

Non-Disclosure Option: Students (current or former) have the right to request, in writing, that Quincy University not disclose their directory information. Once a non-disclosure request is processed, it remains in effect until the student submits a written request to remove it.

Impact of Non-Disclosure: If a student has chosen non-disclosure, Quincy University cannot release directory information to third parties, including requests from employers verifying resume data, insurance agencies for Good Student discounts, or family members.

FERPA Compliance: A comprehensive copy of the Family Educational Rights and Privacy Act (FERPA) is available at the registrar’s office upon request.

Films on Campus

Quincy University adheres to the Federal Copyright Act (Title 17, United States Code, Public Law 94-553, 90 Stat. 2541), which governs the use of copyrighted materials, including movies, in public settings. It is important to note that neither renting, purchasing, nor borrowing a videocassette or DVD grants the right to publicly exhibit such movies outside of a private home unless the venue is appropriately licensed for copyright-compliant exhibition.

Legal Requirements: This legal copyright compliance requirement applies to colleges, universities, public schools, libraries, daycare facilities, parks, recreation departments, summer camps, churches, private clubs, prisons, lodges, businesses, and any other institution, whether commercial or non-profit, and regardless of admission charges or involvement of federal, state, or local agencies.

University Requirement: If your organization or residence hall intends to show a movie, you must obtain copyright permission by contacting the librarian. This ensures compliance with federal copyright laws governing public screenings of movies and safeguards against unauthorized use of copyrighted materials.

Firearms and Weapons

Quincy University is committed to maintaining a safe and secure environment for all members of the campus community. Therefore, possessing, using, or storing firearms, weapons, and similar devices on any Quincy University property, including private vehicles parked on campus, is strictly prohibited, except as expressly authorized by state law and university policy.

Definitions:

For this policy, “firearms and weapons” include, but are not limited to:

• Firearms: Any device designed to expel a projectile by the action of an explosive, gas expansion, or gas escape. This includes handguns, rifles, shotguns, and other firearms defined by state and federal law.
• Airsoft Guns, BB Guns, and Pellet Guns: Devices designed to expel projectiles by air pressure, spring action, or other means.
• Nerf guns, Paintball Guns, Orbeez Guns
• Bows and Arrows: Devices designed to propel arrows or similar projectiles.
• Slingshots: Devices designed to propel small projectiles by elastic force.
• Explosives: Any substance or device capable of producing an explosion, including fireworks, firecrackers, and blasting caps.
• Propelled Missiles: Rockets, missiles, or similar devices capable of launching projectiles.
• Dangerous Chemicals and Flammable Materials: Chemicals, flammable fluids, or chemical mixtures that pose a fire hazard, unless used under the supervision of authorized personnel for approved university purposes.

Policy Details:

1. Prohibited Areas: The possession, use, or storage of firearms and weapons is not permitted on all Quincy University premises, including buildings, grounds, parking lots, and all other university-controlled areas.

2. Private Vehicles: Firearms and weapons may not be stored in or transported through private vehicles parked on Quincy University property, even if the car is legally parked and the items are stored in accordance with state law.

3. Exceptions: The prohibition does not apply to sworn law enforcement officers authorized to carry firearms in the performance of their duties. Any other exceptions must be approved in writing by the university administration and are subject to strict conditions and limitations.

4. Educational and Instructional Use: Any use of firearms or weapons for educational or instructional purposes must be approved by the Department of Student Development or the relevant academic department. Such use must comply with all applicable state and federal laws, and items must be handled and stored safely.

5. Consequences of Violation: Violation of this policy may result in disciplinary action, including expulsion or termination of employment, and criminal prosecution if applicable under state and federal law.

Fireworks and Inflammables

Quincy University is committed to ensuring the safety and well-being of its community members. Therefore, the possession, use, storage, or display of fireworks, inflammable fluids, explosives, and similar hazardous items on Quincy University premises is strictly prohibited, except under specific circumstances approved by the university administration.

Policy Details:

1. Prohibited Items: The following items are strictly prohibited on Quincy University premises:

   • Fireworks: Including but not limited to firecrackers, sparklers, Roman candles, cherry bombs, M-80s, and any other pyrotechnic devices.
   • Inflammable Fluids: Gasoline, kerosene, propane, lighter fluid, and other substances that pose a fire hazard.
   • Explosives: Any substance or device capable of producing an explosion, including blasting caps, dynamite, fireworks containing explosives, and similar items.
   • Propelled Missiles: Including rockets, model rockets, and any device designed to launch projectiles.
   • Incendiary Devices: Flares, smoke bombs, and materials designed to ignite or produce smoke.

2. Exceptions: Fireworks, inflammable fluids, explosives, or other prohibited items may be permitted for educational or research purposes only when approved in advance by the Department of Student Development or relevant university authority. Such use must comply with all applicable safety regulations, obtain necessary permits, and be supervised by qualified personnel.

3. Storage and Handling: Inflammable fluids and other hazardous materials must be stored in approved containers and locations designated by university safety protocols. Unauthorized storage or handling of these materials is strictly prohibited.

Fire Safety Policy

Quincy University maintains a comprehensive fire safety program that includes regular inspections, testing of fire safety equipment, evacuation drills, and maintenance of University facilities in compliance with all applicable fire and life safety codes.

Fire safety is a shared responsibility. Violations of fire safety regulations place the entire residential community at risk and are treated as serious violations of University policy. Students are responsible for their own conduct and the conduct of their guests at all times.

Failure to comply with fire safety policies may result in fines, restitution, educational sanctions, student conduct action, removal from University housing, suspension, and/or referral to law enforcement.

Fire Safety Procedures

In the event of a fire, smoke condition, or fire alarm:

• Activate the nearest fire alarm pull station immediately if a fire or dangerous condition is discovered.
• Evacuate the building immediately using the nearest safe exit.
• All fire alarms must be treated as legitimate emergencies.
• Do not assume an alarm is false or wait for confirmation before evacuating.
• Remain low to the ground if smoke is present.
• Do not use elevators during a fire alarm or emergency evacuation.
• Proceed directly to the designated assembly area and remain there until authorized University personnel or emergency responders provide an official all-clear notice.
• Follow all instructions from Residence Life staff, Campus Security, firefighters, or other emergency personnel.

Failure to evacuate immediately during any fire alarm, drill, or emergency is prohibited.

Occupants may not re-enter the building until authorized University personnel or emergency responders provide an official all-clear notice.

Interfering with Residence Life staff, Campus Security, firefighters, or emergency personnel during an evacuation or emergency response is prohibited.

University personnel may enter student rooms during fire alarms, drills, or emergencies to verify evacuation, address safety concerns, and investigate policy violations.

Fire Drills

Residence halls will conduct fire drills at least once per semester, in accordance with fire safety regulations and University procedures.

Students will not be notified in advance of the specific date or time of fire drills. Occupants should treat every fire alarm as an actual emergency and evacuate immediately.

Failure to evacuate during a fire drill will result in the same disciplinary action and fines as failure to evacuate during an actual fire alarm.

Fire Safety Regulations

The following are prohibited in residence halls and University housing facilities:

• Smoking, vaping, and electronic smoking devices
• Open flames, including candles, incense, lanterns, wax warmers, and similar items
• Overloading electrical outlets or using unsafe electrical connections
• Tampering with electrical equipment or wiring
• Possession or use of prohibited appliances, including hot plates, toaster ovens, air fryers, space heaters, grills, and other unapproved cooking appliances
• Unattended cooking in residence hall kitchens
• Grilling inside residence halls or student rooms
• Live trees inside residence halls
• Non-fire-resistant decorations or window coverings
• Obstructing hallways, exits, stairwells, or fire safety equipment

Students are responsible for properly disposing of trash in designated dumpsters. Trash may not be left in hallways, bathrooms, stairwells, lounges, or outside receptacles. Violations may result in fines of up to $100 per occurrence.

Students should consult Residence Life staff before using decorations, appliances, or electrical equipment that may present a fire hazard.

Unsafe charging or storage of electronic devices, including lithium-ion batteries, may be prohibited in University housing.

Residents are responsible for ensuring guests comply with all fire safety and evacuation policies.

Students must immediately report malfunctioning smoke detectors, damaged fire safety equipment, or potential fire hazards to Residence Life staff or Campus Security.

Life Safety Equipment and Tampering

Tampering with, disabling, damaging, covering, removing, misusing, or interfering with any life safety or fire safety equipment is strictly prohibited.

This includes, but is not limited to:

• Smoke detectors
• Fire alarms and pull stations
• Fire extinguishers
• Sprinkler systems
• Exit signs
• Emergency lighting

Covering or obstructing a smoke detector in any manner - including with bags, plastic, tape, cloth, paper, shower caps, or other materials - is considered tampering, regardless of intent.

Removing batteries from smoke detectors or otherwise disabling detectors is prohibited.

Initiating a false alarm, falsely reporting a fire, intentionally causing a fire alarm response, or intentionally activating fire safety equipment without cause is prohibited and may result in criminal prosecution.

When responsibility for tampering or fire safety violations within a room or suite cannot be determined, all assigned residents of the space may be held jointly responsible.

Fire Safety Violations and Fines

The following fines apply per instance, per person:

Additional sanctions may include:

• Mandatory fire safety education
• Conduct a warning
• Disciplinary probation
• Restitution for damages or emergency response costs
• Community service assignments
• Loss of housing privileges
• Removal from University housing
• Interim suspension from housing pending conduct review
• Suspension from the University
• Referral to law enforcement when applicable

Students may also be held financially responsible for any costs incurred by the University related to policy violations, including emergency response fees, fire department response, equipment replacement, cleaning, repairs, or damages.

Repeated or severe fire safety violations may result in immediate removal from University housing and/or interim suspension pending student conduct review.

A third violation of fire safety policies may result in termination of housing privileges.

Evacuation Policy

All occupants must evacuate immediately whenever a fire alarm sounds, regardless of the cause, time of day, weather conditions, or perceived legitimacy of the alarm.

The following actions are prohibited during a fire alarm, drill, or evacuation:

• Remaining in a student room, bathroom, or common area
• Delaying evacuation
• Ignoring alarm instructions
• Re-entering the building before authorization is given
• Interfering with evacuation procedures or emergency personnel
• Refusing to comply with instructions from University officials or emergency responders

Failure to evacuate because a student believed the alarm to be false, accidental, or “just a drill” is not an acceptable excuse.

Repeated violations of fire safety policies demonstrate disregard for community safety and may result in termination of housing privileges and additional disciplinary action.

Students should never hesitate to activate a fire alarm or contact emergency services when they reasonably believe a fire or dangerous condition exists.

Misuse of Emergency Services

Misuse of emergency services or safety resources is prohibited. This includes, but is not limited to:

• knowingly making false reports,
• initiating false alarms,
• misuse of emergency equipment,
• misuse of 911 services,
• intentionally causing unnecessary emergency responses,
• or interfering with emergency personnel or investigations.

Violations may result in disciplinary action, restitution, fines, removal from housing, suspension, criminal charges, and/or responsibility for emergency response costs.

Fundraising

The Office of University Advancement, in collaboration with the Office of Student Development, has administrative responsibility for approving group fundraising activities. All fundraising efforts by Registered Student Organizations (RSOs) must be coordinated through those offices. For purposes of this policy, fundraising is defined as the collection of money through donations or sales and/or the collection of goods or services for an event or program. Only recognized student groups in good standing can engage in fundraising activities. All RSOs must apply for fundraising by obtaining the fundraising form from the Office of Student Development.

The Office of Student Development, in collaboration with the Office of University Advancement, maintains administrative responsibility for approving group fundraising activities.

For purposes of this policy, fundraising is defined as:

• the collection of money through donations or sales
• the collection of goods or services for an event or program

Only recognized student groups in good standing can engage in fundraising activities.

PROCESS

1. Before approaching a business to request donations, please note the following process:
2. Complete a Donation Request Form. The form is located on the portal under Campus Life> Student Organizations.
3. Submit a completed form to the Office of Student Development at least two weeks before you wish to solicit.
4. The Office of Student Development, in collaboration with the Office of University Advancement, will review the list of businesses/ organizations on the Donation Request Form.
5. Once it has been confirmed that your student organization can solicit the listed businesses, you will receive a phone call or email with consent to approach the companies. Please don’t begin asking for your donations before you hear from our office.

HELPFUL HINTS

1. Develop a formal and personalized letter introducing your organization and/or the event to the business(es) you are approaching for donations.
2. Make an initial in-person contact and leave a letter if you cannot speak to the manager or person in charge during the first contact.
3. Follow up the initial visit with a timely phone call.
4. When you go out soliciting funds for your organization, you represent Quincy University and all organizations that will follow you in asking for donations.
5. Many businesses already give substantial donations to the University and may turn you down.
6. Some donations may be considered tax-deductible. Each business should consult with its accountant for more information.
7. Do not promise receipts or tax exemption on behalf of the University in exchange for a donation.
8. The University cannot issue receipts or provide tax exemptions for groups that deposit cash donations into off-campus bank accounts.
9. Please contact our office if the business requests a gift-in-kind receipt.

REGULATIONS

Quincy University reserves the right to restrict all fundraising activities to reasonable times, places, and manners. All Quincy University student handbook rules and regulations apply, and the following activities are specifically prohibited:

• Solicitation by credit card or telephone card companies, except those approved by the Office of University Advancement
• Door-to-door fundraising on Quincy University-owned, operated, or controlled property
• Fundraising for any candidate for political office
• Sale or distribution of items that violate the University’s trademark rights or existing contracts

THANK YOU, PROCESS

It is recommended that all student organizations send thank you notes to businesses or individuals who donated/contributed within two (2) weeks of your event. The University will not send a thank-you to the company unless a gift receipt accompanies the donation. Please reach out to the Office of University Advancement if you need help writing thank-you notes.

Gramm-Leach-Bliley Act

Quincy University adheres to the Gramm-Leach-Bliley Act (GLBA) requirements, which mandate financial institutions to protect the privacy and security of consumers’ personal financial information. Under GLBA, Quincy University safeguards nonpublic personal information collected from students, employees, and other constituents in the course of its operations. This includes implementing administrative, technical, and physical safeguards to ensure the confidentiality and integrity of sensitive financial data. The university provides annual notices of its privacy policies and practices to individuals whose information is collected, maintained, or shared in compliance with GLBA regulations.

Graphic Design Policy

All graphics intended for use by Quincy University departments, clubs, and organizations on merchandise, promotional materials, etc., must be approved by the Office of Student Development. Flyers intended for campus distribution can be approved by the Office of Student Development. The Office must approve all other marketing materials of Community Relations.

Graphics must not be libelous or contain material inconsistent with the mission and Student Accountability Process of Quincy University, including references to alcohol, drugs, or sexual innuendos. The Office of Student Development retains the authority to approve graphics for use on campus.

To get your approval, please submit a copy of the design and the vendor details to the Office of Student Development.

Hazing Policy

Quincy University prohibits all hazing acts as defined below. Quincy University investigates allegations of hazing and strictly enforces all violations. Quincy University provides ongoing hazing education and prevention strategies to the university community.

Conformance to Applicable Hazing Laws

Quincy University’s policies and practices comply with the federal Stop Campus Hazing Act.  There are no local, state, or tribal hazing laws applicable to Quincy University.

Hazing Defined

The term “hazing”, for purposes of this policy, means any intentional, knowing, or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons, regardless of the willingness of such other person or persons to participate, that:

• is committed in the course of an initiation into, an affiliation with, or the maintenance of membership in, a student organization; and
• causes or creates a risk of physical or psychological injury. Such risk must exceed the reasonable risks encountered in participation in an institution of higher education or an organization (such as the physical preparation required for an athletic team).
• Such acts shall include, but are not limited to:
  • whipping, beating, striking, electronic shocking, placing of a harmful substance on someone’s body, or similar activity;
  • causing, coercing, or otherwise inducing sleep deprivation, exposure to the elements, confinement in a small space, extreme calisthenics, or other similar activity;
  • causing, coercing, or otherwise inducing another person to consume food, liquid, alcohol, drugs, or other substances;
  • causing, coercing, or otherwise inducing another person to perform sexual acts;
  • any activity that places another person in reasonable fear of bodily harm through the use of threatening words or conduct;
  • any activity against another person that includes a criminal violation of local, State, Tribal, or Federal law;
  • any activity that induces, causes, or requires another person to perform a duty or task that involves a criminal violation of local, State, Tribal, or Federal law.

Student Organization Defined

A student organization is defined as an institution of higher education in which two or more members are enrolled, whether or not the organization is established or recognized by the institution.

Such organizations shall include, but are not limited to, a club, society, association, varsity or junior varsity athletic team, club sports team, fraternity, sorority, band, chorus, or student government.

Reporting Allegations of Hazing

All members of the Quincy University Community (students, faculty, and staff) are encouraged to report suspected hazing violations.

Allegations should be reported to the Director of Safety and Security or any individual identified as a Quincy University Campus Security Authority. Quincy University staff designated as Campus Security Authorities are: the Director of Safety and Security and all Security Officers, the Vice President of Student Development, the Director of Housing Operations, the Director of Residence Life, the Director of Student Engagement, the Title IX Coordinator, Student Success Coaches, Student Development Graduate Assistants, Resident Directors, and Resident Assistants.

Allegations may be reported utilizing the Student Harm Reporting Form found on the Quincy University Portal under the Campus Life: Security tab.

Investigation of Hazing Allegations

The Director of Safety and Security, or their designee, shall complete all investigations into hazing allegations with the support of the student organization’s director or staff member. The investigation should begin as soon as possible.

Depending on the nature and circumstances of the hazing allegations, a Timely Notice to the impacted members of the Quincy University Community should be considered.

Should the investigation findings determine that there was, in fact, a violation of Quincy University’s standards of conduct relating to hazing as defined in this policy, an adjudication board will be convened to review the case and determine violations and sanctions for the student group and/or any individual(s) involved. The adjudication board shall be comprised of the standing Disciplinary Judicial Board, in addition to the Director of Student Engagement.

Student groups and individuals have the right to appeal the decisions of this adjudication board.  Appeals shall be made to the Vice President of Student Development.

Hazing Education and Prevention

Quincy University provides ongoing hazing education and prevention strategies to the university community. Students, faculty, and staff receive annual training on the Quincy University hazing policy and research-informed strategies to prevent hazing.  New students receive the training as part of their mandatory orientation. In addition, all Quincy University Campus Security Authorities receive annual updated training on the reporting and investigation of hazing allegations.

Stop Campus Hazing Act Statistics

In accordance with the Stop Campus Hazing Act, Quincy University creates and maintains statistics on hazing violations in two separate and distinct reports: the Campus Hazing Transparency Report and the Annual Security Report. 

The Campus Hazing Transparency Report is a biannual report summarizing findings regarding any established or recognized student organization found to have violated Quincy University’s standards of conduct relating to hazing, as defined in this policy. This report details findings against the organization, not individuals. This report will be updated at least twice yearly, on December 1^st and June 1^st (beginning December 2025). The Campus Hazing Transparency Report is available on the Quincy University website.

The Annual Security Report, required by the Jeanne Clery Campus Safety Act, provides information on key campus safety policies and procedures, as well as campus crime statistics for specific incidents reported under the Clery Act. As prescribed by the Stop Campus Hazing Act, Quincy University reports Clery Act crime statistics for hazing incidents (beginning with the 2025 report published in October 2026). In contrast to the Campus Hazing Transparency Report, the Annual Security Report includes statistics for all hazing reports regardless of the investigative findings. The Annual Security Report can be found on the Quincy University website.

Hover Board and Scooter Policy

Hoverboards or self-balancing scooters on the Quincy University campus property are strictly prohibited. This includes their operation, carrying, charging, or storage inside any campus building or residence hall.

Other types of scooters are allowed under these restrictions:

Scooters are not allowed beyond the foyers/entryways of all administrative buildings. They must be set out of the way so they do not become tripping hazards.

• Francis Hall - in either the foyer area inside the east entrance by Friars Field or inside the handicapped entrance near the elevator. 
• Brenner Library - inside the front entrance.
• Student Success Center - in the front lobby. 
• The Cafeteria - in the foyer where the water bottle filling stations are located. 
• Student Lounge (lower level of the cafeteria building) - inside the entrance.
• The HFC - inside the front entrance.
• Hawk’s Hangout - inside the front entrance.

Scooters in residence halls should never be left in stairwells or hallways. They should be left only in the following areas:

• Friars Hall - in the main lobby
• Padua Hall - in the Rec Room
• Garner Hall - in the Rec Room
• Helein Hall - in the front lobby
• Willer Hall - in the suites
• Student Living Center - in the suites
• Woods Apartments - in the apartments 

The student is responsible for all associated costs if a scooter is lost, stolen, or damaged. Additionally, if a scooter causes damage, the student will be held liable for the cost of repairs and may be told they cannot ride a scooter on any campus property. 

Identification Card

All students must always carry their university-issued student ID while on campus. The student ID is personal and non-transferable; it must not be given to any other student, employee, or family member under any circumstances. This includes, but is not limited to, gaining access to buildings or using them to obtain meals in the cafeteria. If a student loses their ID, they must see security right away to obtain a new one.

Violation of this policy will result in an accountability charge. Sanctions may include, but are not limited to, reimbursement for any unauthorized meals, removal from on-campus housing, and/or suspension.

Inclement Weather

Only the President or the President’s designee can close the institution due to inclement weather. Public notification of such closures will be announced on local radio and/or television stations, posted on the University website, and communicated through the University’s emergency communication system as appropriate.

Immunization Policy

Quincy University is committed to promoting a safe and healthy campus environment for all community members. As part of our ongoing efforts to safeguard the well-being of our students, faculty, and staff, we have established the following immunization policy for all incoming college students.

Policy Statement:

All incoming college students, including undergraduates, graduates, and transfers, must provide documentation of immunizations before arriving on campus. Failure to comply with this policy will result in the inability to start classes or access campus facilities until the required immunization documentation is submitted and verified by the University.

Immunization Requirements:

Mandatory Immunizations:  Incoming students must provide documentation of immunization against certain vaccine-preventable diseases as required by the state of Illinois. These immunizations may include, but are not limited to, the following:

• Diphtheria, Tetanus, Pertussis: Students shall provide the dates for any combination of 3 or more doses of Diphtheria, Tetanus, and Pertussis-containing vaccines.  One dose of the Tdap vaccine must be given.  The last dose of vaccine (DTP, DTaP, DT, Td, or Tdap) must have been received within 10 years of the start of the current enrollment term.
• Measles, Mumps & Rubella: Students shall provide documentation of receipt of two doses of live virus vaccine on or after the first birthday. The minimum interval between doses must have been at least 4 weeks (28 days). If either dose was received before 1968, proof must be provided that a live-virus vaccine without gamma globulin was administered. Students who cannot provide proof of immunization may provide laboratory (serologic) evidence of immunity.
• Meningococcal: Beginning Fall term 2016-2017, all new admissions under the age of 22 shall show proof of having at least one dose of meningococcal conjugate vaccine on or after 16 years of age.

Submission Deadline: Immunization documentation must be submitted to the university’s portal no later than one week before a student arrives on campus. Students are strongly encouraged to submit their immunization records as soon as possible to avoid delays in processing and potential disruptions to their academic plans.

Verification Process: Upon receipt of immunization documentation, the university will review and verify the records to ensure compliance with the established immunization requirements. Students will be notified of missing or incomplete immunizations and provided instructions on fulfilling the requirements.

Exemptions:

• Medical Exemptions: Students may request a medical exemption from specific immunization requirements if they have a documented medical condition or contraindication that precludes vaccination. Medical exemption requests must be submitted to the university, along with supporting documentation from a qualified healthcare provider.

• Religious or Philosophical Exemptions: Students may request an exemption from immunization requirements based on sincere religious or philosophical beliefs. Exemption requests must be submitted to the university in accordance with established procedures and guidelines.

Consequences of Non-Compliance:

Students who fail to submit the required immunization documentation by the specified deadline will be considered non-compliant with the university’s immunization policy. As a result, they may be unable to register for classes, access campus facilities, or participate in university-sponsored activities until they provide satisfactory evidence of immunization or obtain an approved exemption. Students will not be permitted to start classes, move on campus, or participate in athletic or music events without their immunizations being completed.

Involuntary Withdrawal

The involuntary withdrawal policy outlines the conditions under which Quincy University may intervene and withdraw a student from classes based on their health and/or behavior.

The Vice President of Student Development or their designee reserves the right to take necessary action to safeguard the health, safety, and well-being of an individual and/or the University community in the following circumstances:

1. Inability to Satisfy Personal Needs: When a student demonstrates a failure to meet personal needs, including but not limited to nourishment, shelter, personal safety, well-being, and activities of daily living, to the extent that there is a reasonable concern for their physical and mental health, and/or poses a risk to others in the University community.

2. Behavioral Concerns: When a student demonstrates or threatens behavior that poses an immediate risk or danger to themselves or others.

Upon identifying such behaviors, the Vice President of Student Development or designee will meet with the student to discuss concerns and develop an action plan. This plan will be formulated with the appropriate faculty, staff, and administrators. The student will be given a reasonable timeframe to implement the action plan to the satisfaction of the Vice President of Student Development or the Vice President of Student Development’s designee.

Suppose the student fails to complete the action plan within the specified time. In that case, they will be referred to the University Student Accountability Process Board and charged with an alleged violation of the Failure to Comply policy. The student will then be subject to the Student Accountability Process, including all associated procedures.

In cases where a student’s behavior poses an immediate threat to themselves or the University community, the Vice President of Student Development or designee may place the student on Temporary Suspension pending a hearing before the University Student Accountability Process Board.

Meal Plan

Quincy University offers different meal plans tailored to accommodate students’ housing arrangements:

1. Main Dining Room (MDR) All Access Plan: This plan is mandatory for students residing in Padua, Willer, Helein, Garner, and Friars halls.

2. Bronze Plan: Student residents of campus houses, Woods apartments (Woods), and the Student Living Center (SLC) are enrolled in the Bronze Plan. They can upgrade their meal plan if desired.

3. Commuter Meal Plans: Commuter students can select from any available meal plan that suits their needs.

Flex Dollars:

• All students can add flex dollars to their student accounts at any time.
• Unused flex dollars carry over from the fall semester to the spring semester but expire at the end of the school year.

Changes and Adjustments:

• Commuter students and residents of campus houses, Woods, and the SLC can change their meal plan until the end of the add/drop period each semester, with prorated fees and adjustments applicable.
• No refunds are given on meal plan cancellations or changes after the add/drop period.

Expiration and Requirements:

• All meal plans expire at the end of the school year, and no credits or refunds are issued.
• Unused Gold and Bronze Plan meals expire at the end of each semester.
• Students must enroll in at least the minimum required meal plan based on their housing situation.

Special Dietary Needs:

• Students with special dietary needs should contact Dining Services promptly to discuss accommodations and options.

If you would like detailed information about meal plans, you can visit www.dineoncampus.com/quincy or contact the Financial Services office for assistance with flex dollars and plan adjustments.

Official Notices

Notices are deemed official when posted on designated bulletin boards or communicated via Quincy University email. So that you know, such announcements take effect immediately unless you specify them. Students need to monitor official bulletin boards for updates related to academic programs, residence hall meetings, organizational announcements, and group meetings.

Email Usage

Quincy University-issued email addresses for faculty, staff, and students are the sole recognized email addresses for all university-related communications. These email accounts must be utilized to conduct university business.

Off-Campus and Online Conduct Jurisdiction

Quincy University reserves the right to address conduct occurring on or off campus, including online or electronic conduct, when such conduct may adversely affect the safety, well-being, operations, educational environment, or reputation of the University community.

Outdoor Game Storage Policy & Procedure 

Equipment Checkout Policy

To support student recreation and engagement, outdoor games and recreational equipment are available for student use through the Outdoor Game Storage Shed located next to Friars Hall between the south and east entrances.

All equipment is intended for current student use and must be handled responsibly. The storage shed will remain locked at all times, and access is limited to authorized university personnel, including Security staff, Student Development staff, and Friars Hall Resident Assistants (RAs).

Equipment Checkout Hours

Outdoor games and recreational equipment may be checked out during the weekdays between:

• 10:00 a.m. - 8:00 p.m.

Outdoor games and recreational equipment may be checked out during the weekend between:

• 10:00 a.m-10:00 p.m.

All equipment must be returned the same day it is checked out.

Student Responsibilities

Students checking out equipment are responsible for:

• Providing a valid Student ID card at the time of checkout
• Returning all equipment by the designated time
• Returning items in good condition
• Ensuring all equipment is properly stored upon return

Student ID cards are held as collateral during the checkout period and will only be returned to the student who checked out the equipment.

Students may be held financially responsible for lost, stolen, or damaged equipment. Failure to return equipment or repeated misuse may also result in disciplinary action through the university student conduct process.

Checkout Procedure

Students wishing to check out equipment should follow these procedures:

1. Contact the on-duty Security Officer for assistance.
2. If Security is unavailable, students may contact Student Development staff or the on-duty Friars Hall RA.
3. A staff member or RA will unlock the storage shed and assist with the checkout process.
4. Students must:
   • Present a valid Student ID card
   • Sign the equipment sign-out sheet
   • Verify the items being checked out

The sign-out record will include:

• Student name and signature
• Date and time
• Equipment is being checked out
• Staff member or RA initials

Students will not be permitted to access the shed independently or borrow keys for self-service access.

Equipment Return Procedure

When returning equipment:

1. A staff member or RA must be present to unlock the shed.
2. All equipment must be returned and properly organized in accordance with posted storage guidelines.
3. The return will be documented on the sign-out sheet.
4. Once all items have been verified and properly stored, the Student ID card will be returned to the student.

Parental Notification

Quincy University is committed to fostering an academic community that promotes intellectual and personal growth among its students. While students are encouraged to take responsibility for their physical, emotional, and educational well-being, we acknowledge the valuable role that parents/guardians play in their ongoing development and education. Therefore, we seek to partner with parents/guardians in addressing significant issues that may arise during a student’s university experience.

The Vice President of Student Development, Vice President of Enrollment Management, or their designee is authorized to determine when and how to contact parents/guardians of students claimed as financial dependents on tax forms.

FERPA and Privacy

Quincy University recognizes students’ rights and expectations regarding privacy under the Family Educational Rights and Privacy Act (FERPA). FERPA allows university officials to disclose educational records, including personally identifiable information, without student consent in certain circumstances, such as to protect the health or safety of students or others. Information may be shared with law enforcement officials, public health authorities, and trained medical personnel in emergencies.

Additionally, under FERPA (34 CFR 99.31), the Department of Education allows institutions to disclose information from education records to parents/guardians in case of a health or safety emergency involving their student.

Notification Circumstances

Quincy University may notify parents/guardians under the following circumstances:

• Serious concern for the health and safety of a student
• Serious or repeated offenses related to alcohol or drug use
• Risk of losing financial aid eligibility
• Removal from residential housing
• Missing persons concerns
• Certain student conduct violations are warranted under the Code of Student Conduct.

Information sharing among university employees is permissible on a “need to know” basis, facilitating communication and support across departments interacting with the student.

More information regarding FERPA can be obtained from:

Family Policy Compliance Office -
U.S. Department of Education
400 Maryland Ave. S.W., Washington, DC 20202-5920 (202) 260-3887
http://www.ed.gov/policy/gen/guid/fpco/

Parking Policy

All student vehicles parked on campus or streets immediately adjacent to campus must display a University-issued parking permit. Students are permitted to park in any designated lot unless signage indicates otherwise. Parking on city streets where signage prohibits University student parking is strictly prohibited.

City Parking Regulations

Students must adhere to all local laws and regulations governing parking in Quincy. This includes observing street signs, parking meters, and any other city ordinances related to parking.

Additional Parking Guidelines

• No Parking on Grass: Parking on grass areas anywhere on campus is strictly prohibited.

• Designated Parking Areas: Vehicles must be parked only in designated parking spots. Parking in unauthorized areas such as fire lanes, loading zones, or service areas is prohibited.

• Driving on Grass: Vehicles are prohibited from driving through or parking on grass or landscaped areas unless designated as a roadway.

• Handicap Parking: Parking in handicap spaces without a valid permit or parking next to curbs painted yellow (indicating no parking zones) is strictly prohibited.

Enforcement and Consequences

Students who fail to comply with these parking regulations may face fines and penalties, including:

• Loss of Parking Privileges: Students who fail to pay ticket fines may lose campus parking privileges.

• Fines: Vehicles parked in University lots without a valid parking permit or properly displayed vehicle registration tag are subject to a $100 fine.

Registration Responsibility: Students must register their vehicle and ensure the vehicle registration tag is displayed in accordance with University regulations.

Towing or Booting: Vehicles found violating parking policies that infringe upon the community’s rights or pose a safety hazard may be towed at the owner’s expense or booted until fines are paid and violations corrected.

Personal Property Responsibility

Quincy University strongly encourages all students to secure insurance coverage for their personal belongings. This can be done either through their parents’ existing insurance policy or by obtaining a renter’s insurance policy. If you need help or information about obtaining insurance, please get in touch with the Vice President of Student Development (or the Vice President’s designee).

University Liability Disclaimer

Please keep in mind that Quincy University is not liable for any loss, theft, or damage to personal belongings caused by the student’s negligence. Each student is responsible for safeguarding their personal belongings and considering appropriate insurance coverage to protect against potential loss or damage.

Posting Policy

All postings on the Quincy University campuses must be approved and stamped. Postings must contain all information that is relevant to the event. Postings cannot be libelous or contain any material inconsistent with the mission and community standards of Quincy University, including references to alcohol, drugs, or sexual innuendo. The Office of Student Development has the right to decide which postings are approved. All registered student groups and University departments must have their postings approved by the Office of Advancement. Once approved, all copies of the posting must be stamped by the Office of Advancement in Francis Hall.

Posting Requirements
All postings must:

• Pertain to and/or be sponsored by a registered Quincy University student club, organization, or department
• Must follow Graphic Design Policy (down below)
• Have a blank 2” x 2” space in the bottom-right or bottom-left corner reserved for the approval stamp.
• Include a Quincy University contact name with the following: a phone number, email address, and web address.
• Be consistent with the mission statement of the University
• Does not have any reference to alcohol, drugs, or sexual innuendos
• In exceptional circumstances, deemed so by the VP of Student Development, posting requirements may be adjusted

Posting Approval Procedure

• Please attach the original copy of your posting to an email directed to the Administrative Assistant of Student Development to be approved before making copies.
• Once the postings are approved and copies have been made, return all copies to the Office of Student Development in the Student Success Center or to the Office of Advancement in Francis Hall.
• Each copy of the posting will be stamped up to 50 postings per event or informational episode. Photocopied stamps are not acceptable proof of approval and violate the Posting Policy. Please see the “Posting Locations” section to determine the appropriate number of postings per event or informational episode.
• Postings may be stamped for up to 30 days or for up to 2 days after the event date.
• The Office of Student Development will keep a copy of all approved postings.
• The host group or department removes all postings on the stamped removal date.
• Postings that are not removed are considered a posting policy violation

Posting Policy Violations
The Office of Student Development monitors postings on campus; however, any faculty or staff member who sees that a posting does not adhere to any part of the Posting Policy should remove it and report it to the Office of Student Development for adjudication.

First Violation: Student organizations and University departments that violate the Posting Policy will receive one written warning to comply.

Second Violation: A registered student organization’s privilege to post on campus will be suspended for 4 weeks or until the next scheduled academic-year event. No postings will be approved for the group during that period.

Third Violation: A registered student organization’s privilege to reserve campus space will be suspended for 4 weeks or until the next scheduled event during the academic year. No postings will be approved for the group during that period.

Posting Locations

Campus bulletin boards are provided for publicizing and promoting student organizations, campus activities, departmental postings, and approved fundraisers. Postings are prohibited on any glass, brick, or painted surfaces; bathrooms; window sills; sidewalks; stairs; railings; vehicles; or Emergency Call Boxes. Writing on tape on the ground is not permitted. Chalking on sidewalks and window painting are allowed under the guidelines in this policy, with the approval of the clubs and organizations’ advisor.

Brenner Library Bulletin Boards (3 maximum postings per event)

Francis Hall Bulletin Boards (15 maximum postings per event):

• at the elevator entrances of each floor (4)
• outside the business office on the west end of the basement (2)
• at the entrance on the east end of the 1st floor (2)
• outside each computer lab on the west end of the 2nd floor (3)
• near the east end ladies’ restroom on the 2nd floor (2)
• near the east end ladies’ restroom on the 3rd floor (2)

Health & Fitness Center Bulletin Boards (2 maximum postings per event):

• at the elevator entrance on the main level (1)
• outside the locker rooms on the lower level (1)

North Campus (3 maximum postings per event):

• at the main entrance of A Building (1)
• outside the auditorium on the 1st floor (1)
• outside classroom A101 on the 1st floor (1)

Residence Halls Bulletin Boards (6 maximum postings per event per building for 36 total):

• Place postings in Resident Director mailboxes located in the Office of Student Development in the Student Success Center

Student Center Bulletin Boards (5 maximum postings per event):

• between the bookstore and the ladies’ restroom on the lower level (1)
• at the base of the north end stairs on the lower level (1)
• outside the entrance of the cafeteria (1)

Student Success Center (3 maximum postings per event)
 

Sidewalk Chalking

• Chalking of sidewalks is permitted in areas where normal precipitation will wash away the chalk over time, with approval from the QU campus clubs and organizations advisor.
• Chalking on walls, doors, or sides of buildings is strictly prohibited
• Organizations and departments must submit a copy of their proposed sidewalk chalk sketch to gain approval before chalking
• Any organizations or departments violating the chalking rules will be asked to wash the chalk from the unauthorized area(s)
• Any chalking deemed inappropriate or inconsistent with the mission of the University must be removed by the organization or department at the request of the Office of Student Development, and may result in disciplinary action being taken against the responsible organization, department, or individuals

Window Painting

Window painting is permitted on specific windows with permission from the Office of Student Development.

• The window frame must be protected before painting takes place
• The student group is responsible for removing all paintings within 24 hours of the event’s end. Paintings that are not removed are considered a posting policy violation
• Any organization violating the painting rules will be asked to wash the paint from the unauthorized area(s) immediately
• Any painting deemed inappropriate or inconsistent with the mission of the University must be removed by the organization at the request of the Office of Student Development and may result in disciplinary action against the responsible organization or individuals.

Publicity Posting Policy Non-Quincy University Community

In addition to the Quincy University Posting Policy, the following guidelines must be adhered to when posting at Quincy University:

Only offers specific to the QU community will be stamped (i.e., discounts with/ QU ID, raffle or drawing entries for being QU students, etc.).

Only ONE flyer/sign/poster is allowed on each bulletin board. Items to be placed on bulletin boards may not exceed 8½” x 11” to accommodate all items.

The sponsoring organization is responsible for removing its posting within 24 hours following the advertised event. Items advertising alcohol, alcohol specials, or that promote alcohol abuse will not be approved. The Office of Student Development will periodically check all campus bulletin boards. Unauthorized information will be removed. Businesses or organizations violating the established procedure cannot post on campus.

Refunds and Student Withdrawals

Tuition Refunds- Any student wishing to withdraw from the University must contact the Vice President for Student Development (or the designee of the Vice President for Student Development). Full tuition is charged unless a formal withdrawal is completed. There are no exceptions to this policy.

• No tuition refund will be given for unapproved withdrawals.
• No tuition refund will be made to students dismissed for disciplinary reasons.
• If a traditional undergraduate student formally withdraws during the semester, the following tuition will be charged:
  • No charge during the published Add/Drop Period
  • 25 % of tuition is charged up to 7 days after the Add/Drop Period**
  • 50 % of tuition is charged up to 14 days after the Add/Drop Period**
  • On the 15th day after Add/Drop, 100 % of tuition is charged

Graduate and Professional Studies (PS) students will receive a refund only if they formally withdraw during the Add/Drop Period.

No refunds are given on housing and meal charges.

**All Quincy University institutional aid awarded is adjusted accordingly by the same percentages to calculate the net amount charged for tuition and aid. Federal and state aid are adjusted as required by law.

Financial or Physical Hardship Refunds

In some cases, a student must withdraw from the institution after the refund dates due to a significant financial or physical hardship. Such hardships may include, but are not limited to, the following:

• serious injury or illness;
• chronic illness;
• a medical issue of a family member in which the student has to become a part-time or full-time caretaker of that family member;
•  a mental health condition
• a sudden or consistent lack of transportation
• a significant cost-of-living increase

If a student believes they have experienced a significant financial or physical hardship, they may submit an appeal requesting a 50% refund of tuition and institutional aid.  Such appeals must be made in writing, addressed to the Vice President for Business Affairs, and include documentation supporting the hardship. Appeals must be emailed to studentaccounts@quincy.edu within 14 calendar days of the official withdrawal date. 

Appeals will be presented to and reviewed by the Financial Appeals Committee to determine if the student meets the criteria for a significant financial or physical hardship and should be granted a 50% tuition refund. The decision of the Financial Appeals Committee is final.

For more information, please see-  https://www.quincy.edu/hardship-refund-policy/

Policy on Obtaining a Transcript or Diploma Withheld Because of a Business Office Hold

Definitions:

• An Official Transcript is a certified record of a student’s academic progress throughout one or more courses of study. It contains a full enrollment history, including, but not limited to, all courses enrolled in, grades earned, and degrees and awards conferred. Official transcripts may be in paper or electronic form. Paper official transcripts are in a sealed envelope with embossed seals and the registrar’s signature, and are marked “official.” Electronic official transcripts are sent via a secure exchange process and contain a digital signature and other security features. The Official Transcript is the only institutional document intended to certify that a degree or award has been earned and conferred.
• An Unofficial Transcript is a record of a student’s academic progress throughout a course of study containing full enrollment history, including but not limited to all courses attempted, grades earned, and degrees and awards conferred. Unofficial transcripts do not include embossed seals or the registrar’s signature. It is marked “unofficial” and does not certify that a degree or award has been earned or conferred.
• A Diploma is a document provided by Quincy University to a student who has completed a course of study. A Diploma is intended for framing and display, if a student wishes to do so. A Diploma does not certify that a degree or award has been earned or conferred.
• A Business Office Hold is placed on a student’s account when there is a past-due balance.  Accounts set up on an official University payment plan will have a hold placed on them only when payments on the plan are past due. 

Business Office holds the right to restrict the student’s eligibility to:

a. add courses for the current or future semesters
b. Receive an official transcript, 
and receive a diploma
d. access to University activities/services such as participating in graduation ceremonies, and other items as determined by the University

Students with a Business Office hold may access their unofficial transcript at any time.  The University will contact students who have a Business Office hold and request an official transcript, and may be asked to provide-

a. Reason for the student’s request for an official transcript, including supporting documentation
b. To whom the official transcript will be sent (name, address, phone, email)
c. Student’s current contact information (phone, address, email)
d. Student’s acknowledgment of the balance owed to Quincy University

e. Student’s commitment to create a payment plan

Transcript requests for a job application to a current or potential employer, or for joining the U.S. Armed Forces or the Illinois National Guard, will be released directly to the employer without requiring payment of the student’s outstanding balance.

All other requests for transcripts will require a formal payment plan with three (3) consecutive payments made before the official transcript will be released.

For more information, please see https://www.quincy.edu/institutional-policy/

Registered Student Organizations

Registered Student Organizations (RSOs) at Quincy University play a vital role in campus life and are expected to uphold high standards of conduct and responsibility. RSOs must operate in accordance with the policies and procedures outlined in the Registered Student Organization Handbook, which is designed to ensure the safety, integrity, and effectiveness of all organizational activities on campus.

Responsibilities of Organization Leaders and Members:

1. Compliance: All leaders and members of RSOs are required to comply fully with the guidelines and regulations specified in the Registered Student Organization Handbook. This includes but is not limited to event planning, financial management, membership requirements, and adherence to university policies.

2. Event Planning: RSOs must follow the prescribed procedures for organizing and hosting events on campus, including obtaining necessary approvals, ensuring safety measures, and adhering to Quincy University’s event guidelines.

3. Financial Accountability: RSO leaders are responsible for maintaining accurate financial records and adhering to all university financial policies and procedures. Any financial transactions conducted on behalf of the organization must be documented and reported in accordance with university guidelines.

4. Membership Conduct: Members of RSOs are expected to conduct themselves in a manner that reflects positively on the organization and the university community. Respect for Franciscan values, including compassion, service, and a commitment to the dignity of every person, is paramount.

5. Leadership Development: RSO leaders are encouraged to foster personal and leadership development among their members, promoting skills such as teamwork, communication, and event management.

Sanctions and Accountability:

Noncompliance with the policies and procedures outlined in the Registered Student Organization Handbook may result in sanctions against the organization, including, but not limited to, probation, loss of privileges, or dissolution.

Support and Resources:

Quincy University provides support and resources to help RSOs fulfill their missions effectively and responsibly. This includes access to campus facilities, guidance from university advisors, and opportunities for collaboration with other student organizations.

Residence Policy

Living on campus provides educational, cultural, social, and recreational opportunities. A variety of living styles are available: traditional residence halls, suites, apartments, and houses. Each residence hall is staffed with Resident Assistants and a Resident Director.

All full-time undergraduate students who enter Quincy University for the first time are required to live on campus until they have attained senior standing (86 hours or more) unless they are:

1. living locally, defined as residing within 40 miles of campus, as determined by the University, with immediate family members (biological or step-parents only) who are permanent residents of that town or community; or
2. full-time BRCN students where BRCN collects tuition dollars; or
3. transfer students coming in with 4 full-time successful semesters or 6 full-time successful trimesters, excluding summers, from an accredited university or
4. married or have children living with them; or
5. 23 years or older.

Criteria for off-campus living must be met by the first day of classes for the semester in which the student wishes to live off-campus. Students who choose to live off campus and do not meet the University’s criteria for off-campus living will not be in good standing with the University and will therefore be ineligible for institutional financial aid. This policy applies only to aid provided directly by Quincy University, not to federal, state, or private loans or outside scholarships. 

Students are required to live on campus for the entire academic year, even if they meet one or more of the criteria listed above, as they have entered into a year-long housing contract. Any student who moves off campus without meeting the approved criteria, or who provides false information regarding their residence or living arrangements, will be held financially responsible for the full cost of housing for the entire academic year.

Continuing students who do not participate in housing selection will still be held to the residency requirement upon completing class registration for the next academic year.

Undergraduate students must be enrolled for at least twelve (12) semester hours, and graduate students for at least six (6) semester hours, to live on campus. Any exception must have the permission from the Director of Residence Life, in consultation with the Vice President for Student Development. The Quincy University Contract for Student Housing is for the 2026-2027 academic year.

Quincy University requires all undergraduate international students to live in campus housing for the entirety of their degree program. They will not be permitted to move off campus before they have graduated with their undergraduate degree. 

Financial Aid Implications:

• Students who choose to live off campus and do not meet the criteria will be deemed not in good standing with the University and may become ineligible for institutional financial aid. This policy applies to aid provided by Quincy University, excluding federal, state, or private loans or scholarships.

• Students meeting the criteria for off-campus living will receive institutional funding up to the established level for nonresident students. This policy impacts aid directly provided by Quincy University, excluding federal, state, or private loans or scholarships.

Lease Commitments:

Students who sign a lease or purchase housing before receiving permission to move off campus will be responsible for half of the housing costs for the subsequent school year.

Moving Out Procedures:

Students must remove their belongings from campus housing within 24 hours of their last final exam, graduation, official withdrawal, or dismissal, or within 24 hours of receiving permission to move off campus. Failure to comply may result in belongings being packed, cleaned, and donated, with fees ranging from $100 to $1000 based on the quantity of items and required resources.

Storage:

The University does not provide storage facilities for students under any circumstances.

Residential Occupancy Limits

Residents and their guests must adhere to occupancy limits in every residential space for the safety and security of all residential students. Please refer to the chart; the occupancy limits also include those living in the space.

Housing Agreement

The QU Student Housing Agreement is binding for the entire academic year. A copy of the Housing Agreement can be accessed on the portal. Students who terminate their Housing Agreement and move off campus before the end of the academic year may be subject to a $ 2000 fine. Failure to sign the Housing Agreement may result in the student not being allocated a housing placement and may also lead to a loss of financial aid. 

Visitor Policy

Residents can host visitors in their residence hall rooms, provided they maintain open communication with their roommates to ensure mutual agreement. Visitors under 18 must be pre-approved by the Residence Director (RD), and all visitors are limited to a stay of no more than three consecutive days. Additionally, students are not permitted to reside with, or allow others to reside with, them unless they are officially assigned to the room. The hosting resident is responsible for following all policies to maintain a respectful and safe living environment.

Student Health Insurance Policy

Beginning with the 2026-2027 academic year, all undergraduate students are required to maintain active health insurance coverage. Doctoral students and student athletes are also required to have coverage. Students may meet this requirement by enrolling in the Quincy University Health Plan through UnitedHealthcare or by submitting an approved waiver showing comparable coverage.

Students who have comparable insurance coverage may waive the Quincy University Health Plan through EIIA, the University’s insurance administrator. The waiver period is open from May 1, 2026, through August 25, 2026. Students who do not submit an approved waiver by the deadline will be automatically enrolled in the Quincy University Health Plan, and the insurance charge will remain on the student’s account.

Students without comparable insurance coverage may enroll in the Quincy University Health Plan. For the 2026-2027 academic year, the plan rates are $2,537 for undergraduate students and $4,388 for graduate students. For graduate students other than doctoral students and student athletes, enrollment is optional.

Students are responsible for completing the enrollment or waiver process by the published deadline and should allow two to three weeks for waiver processing. Enrollment and waiver information is available at:

https://www.eiia.org/institution/quincy-university/ or the portal (my.quincy.edu), click on campus life, and then health information. 

Quincy University requires health insurance coverage to ensure students have access to necessary medical care and to reduce the risk of significant financial hardship from unexpected health care expenses.

Solicitation

Solicitation of any form (including sales, advertising, and canvassing) within Quincy University residential areas is prohibited without prior authorization from the Office of Student Development. Unauthorized solicitation may result in disciplinary action in accordance with the Student Code of Conduct.

Tobacco/Smoking Policy

By the Illinois Clean Indoor Air Act of 1990 (amended 2006), smoking is strictly prohibited on all Quincy University property, both indoors and outdoors. This prohibition extends to all forms of smoking, including hookahs, e-cigarettes, vape pens, and the use of tobacco products such as chew and snuff. Smoking is prohibited in all areas of the campus, including but not limited to study rooms, restrooms, hallways, stairways, lobbies, elevators, lounges, student rooms, outdoor spaces, fields, and any other University-owned or controlled property.

Enforcement

Violating this policy may result in a fine of $200 or more.

Violence

Violence, as defined by Quincy University, encompasses any act of physical aggression or force against another person that causes harm, including but not limited to physical assaults, sexual assaults, rape, threats of harm, or interference with others’ legitimate movement. Violence is defined by actions and their impact, rather than the perpetrator’s intentions.

Temporary Suspension Details

Any student found engaging in acts of violence as defined above will face immediate temporary suspension from Quincy University. The student must then meet with the University Accountability Board to address the allegations. 

Responsibility During Temporary Suspension

If a student is temporarily suspended from campus, Quincy University is not responsible for finding alternative living arrangements, providing food, or refunding any portion of the student’s housing costs. After considering all relevant circumstances, the decision to impose a temporary suspension rests solely with the Vice President of Student Development or their designee.